Accounts Payable Coordinator

Accounts Payable Coordinator

The City of Winter Springs (FL) is seeking an Accounts Payable Coordinator. The salary range is $1,649.60 - $2,144.00 biweekly. The position is full-time and is located in City of Winter Springs, FL.

Position Summary

Accounts Payable Coordinator performs routine accounting work to include processing invoices for payment, filling and other recordkeeping responsibilities as assigned. Performs duties under the general supervision of the Finance Manager.

Essential Functions

• Verifies and processes invoices and accounts payable checks as needed.
• Maintains check number sequences and encumbrance amounts in computer and file systems.
• Balances invoices and expenditures listing for checks to be prepared.
• Verifies and mails vouchers.
• Maintains accurate and complete vendor files.
• Inputs data and runs reports for various processes including EFT postings to the GL.
• Accesses, inputs and retrieves information from a computer.
• Verifies statements.
• Distributes and maintains various records.
• Prepares various reports.
• Edits data entry.
• Maintains purchasing card system and records.
• Responsible for accounts payable processes such as check processing voids and account maintenance.

(These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

Minimum Qualifications

• High School Diploma or an acceptable equivalency diploma.
• Two (2) years of relevant experience.

A comparable amount of training, education, or experience can be substituted for these minimum qualifications.

Knowledge, Skills, & Abilities:

• Knowledge of bookkeeping principles
• Knowledge of basic accounting concepts
• Knowledge of City rules and procedures
• Knowledge of office procedures and practices
• Ability to perform arithmetic calculations accurately and rapidly
• Skill in using calculator, PC, printer, scanner and photocopier
• Problem Solving/Analysis
• Attention to Detail
• Ethical conduct
• Excellent organizational skills, ability to prioritize, and comfortable working independently
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills

Supplemental Information

• Regular in-person attendance during City and department business hours, since face-to-face interaction and coordination of work with other employees, outside colleagues, residents, or vendors, and all immediate access to documents or other information located only in the workplace is required.
• Works inside an office environment primarily at a computer.
• Must be able to sit at a desk and view a display screen for extended periods of time.
• Must be able to lift boxes up to 25lbs.
• Must be able to engage in intermittent periods of extended walking, standing, bending, or stooping.

The work environment and physical demands described here are representative and not intended to be all-inclusive of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made when requested to enable individuals with disabilities to perform the essential functions.

Any applicant selected for employment with the City of Winter Springs will be required to complete a pre-employment criminal background screening and drug test.

Insurance Depending on the plan selected, the City pays approximately 98% of employee's health insurance and contributes to a Health Savings Account. Dependent coverage, dental, vision, and short term disability plans are available at an additional cost. Basic life and long term disability insurance is paid by the City. Additional voluntary insurances are available such as: critical illness, accident, and hospital indemnity insurances etc. are available for an additional cost.

Retirement: 401A The City contributes 5% automatically. An additional of up to 2.5% will be contributed if the employee elects to contribute to their individual 457. However, employee contribution is not required. Employee is full vested after five (5) years with partial vesting in years prior. 457 Employee contributions are matched up to 2.5%

Leave & Other Benefits: Vacation leave & sick leave accrued per pay period Additional 40 hours of PTO allotted each fiscal year 15 paid holidays Tuition Reimbursement Employee Discounts through Working Advantage Business Casual