Administrative Assistant - Tidewater Region

Job Description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support operations under a Federal Protective Service (FPS) contract. This role requires professionalism, discretion, strong communication skills, and the ability to work effectively in a secure federal contract environment. The ideal candidate is dependable, adaptable, and experienced in handling sensitive information while supporting administrative, human resources, compliance, recruiting, and contract-related functions.

Key Responsibilities

• Provide general administrative support to improve process flow, recordkeeping, and coordination for Human Resources, Compliance, and contract operations.
• Prepare, review, and track expense reports, contract documentation, reports, and other administrative deliverables.
• Support recruiting efforts by screening candidates, preparing applicant packets, coordinating onboarding documentation, and maintaining personnel records.
• Maintain organized digital and physical filing systems for personnel, compliance, contract, and operational records.
• Assist with data entry, recordkeeping, database management, and quality control of administrative information.
• Manage office and contract logistics, including uniforms, supplies, equipment, and coordination with operations personnel.
• Support team members with scheduling, communications, document preparation, and special projects as needed.

Qualifications

• Must be 21yrs of older
• Must be a US Citizen
• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2 yrs of experience in a business, clerical, administrative, or office support role
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
• Ability to handle sensitive information with discretion
• Strong attention to detail and problem-solving skills
• Ability to pass a background check and pre employment drug screen

Preferred Skills

• Experience with scheduling software or project management tools
• Ability to multitask and prioritize effectively
• Customer service mindset and positive attitude

Compensation & Benefits

• Competitive compensation and benefits package; specific offerings may include health insurance, paid time off, retirement plan options, and other company-sponsored benefits.