Medical Records Administrator Specialist

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Duties

Conducts quality improvement reviews evaluates documents in medical records identifies unrecorded diagnosis and inadequate coding and documentation.

Assists in developing policies and procedures for the Medical Record Department answers medico-legal requests advises staff members on methods of recording and retrieving health care data for special studies coordinates doctors clinical pertinence reviews and closed record reviews.

Performs retrospective and concurrent chart reviews retrieves data for studies coordinates with appropriate personnel to meet local requirements concerned with the admission treatment transfer and discharge of patients.

Participates in the assessment and recommendation for automating department functions and the medical records.

Along with all other correctional institution employees incumbent is charged with the responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

Requirements

Conditions of employment

Career Transition Programs (CTAP or ICTAP) : These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position you must:

1. Meet CTAP or ICTAP eligibility criteria;
2. Be rated well-qualified for the position scoring at least half of the total possible points for the vacancy KSAs or competencies; and
3. Submit the appropriate documentation to support your CTAP eligibility:
   • A copy of the agency notice (i.e. separation notice or agency RIF letter)
   • Most recent performance appraisal and
   • Most recent SF-50 showing current/former position grade promotion potential and duty location.
   • See USAJOBS Career Transition Programs for more information.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race color religion sex pregnancy national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other non-merit factor. More information can be found here: U.S Department of Justice - Equal Employment Opportunity Policy

Key Requirements:

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

Qualifications

To be considered for the position you must meet the following qualification requirements:

Basic Requirements:

Education:
Successfully completed training in an approved school for medical records technicians equates to 1 year of general experience. No credit may be given for partial completion of such training.

Successful completion of a bachelors degree in a medical records administration educational program accredited by the American Health Information Management Association (AHIMA) and the American Medical Associations Committee on Allied Health Education and Accreditation (CAHEA) meets the requirements for GS-5 positions.

Successful completion of the requirements for a bachelors degree (in any field) and 1 year in a medical records administration educational program accredited by AHIMA and CAHEA meets the requirements for GS-07.

OR

Specialized Experience:

Examples of qualifying specialized experience include:

• Planning developing and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies.
• Evaluating and analyzing the organization and operation of medical records services including medical records and indexes and recommending and/or implementing appropriate revisions and modifications.
• Assisting medical and administrative staff in evaluating the quality and appropriateness of patient and health care services.
• Designing information systems to collect analyze monitor report and maintain privacy and confidentiality of patient and institutional data for health care related programs and evaluating and implementing changes to assure the reliability of data.
• Developing and implementing policies and procedures for processing legal medical documents and insurance and correspondence requests in accordance with Federal State and local statutes.

AND

In addition to meeting the Basic Requirements above applicants must have:

Education:

GL-07: One full year of graduate level education or superior academic achievement.

GL-09: Masters or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B or J.D. if related.

OR

Experience:

GL-07 and GL-09: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable this experience must have equipped the applicant with the particular knowledge skills and abilities (KSAs) to perform successfully the duties of the position and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

GL-07:

• Experience working with automated medical records systems.
• Experience recognizing acceptable medical record standards medical and legal requirements and proper maintenance of medical records.
• Experience maintaining computer programs to accommodate health information data.
• Experience reviewing routine health information and procedures for local compliance with regulatory professional or JCAHO standards.
• Experience and knowledge of the requirements of the Privacy Act and Freedom of Information Act and agency policies concerning release of medical information.

GL-09:

• Experience training medical staff on correct procedures related to medical records documentation and requirements.
• Experience reviewing requests and reporting unusual circumstances related to the use of medical records information.
• Experience conducting quality improvement reviews to enhance the accuracy of medical records information.

OR

Combination of Education and Experience:

GL-07 and GL-09: Combination of successfully completed graduate level education and specialized experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above.

If applicable credit will be given for paid and unpaid experience. To receive proper credit you must show the actual time (such as number of hours worked per week) spent in the activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

ONLY if education is a requirement/substitution for specialized experience applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name Student Name Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria Click Here.

Foreign Education: For information regarding foreign education requirements please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

Superior Academic Achievement. (S.A.A.) applicants MUST provide a transcript in order to be considered under S.A.A.
S.A.A. is based on (1) class standing (2) grade-point average or (3) honor society membership.

1. Class standing -- Applicants must be in the upper third of the graduating class in the college university or major subdivision such as the College of Liberal Arts or the School of Business Administration based on completed courses.
2. Grade-point average (G.P.A.) -- Applicants must have a grade-point average of:
   • 3.0 or higher out of a possible 4.0 (B or better) as recorded on their official transcript or as computed based on 4 years of education or as computed based on courses completed during the final 2 years of the curriculum; or
   • 3.5 or higher out of a possible 4.0 (B or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
3. Election to membership in a national scholastic honor society -- Applicants can be considered eligible based on membership in one of the national scholastic honor societies recognized by the Association of College Honor Societies

In order to be creditable under this provision superior academic achievement must have been gained in a curriculum that is qualifying for the position to be filled.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education) you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

In accordance with 5 U.S.C. 3307 a maximum entry age of 36 has been established for original appointment to a position in a Bureau of Prisons institution.

If you are above the maximum entry age and have prior federal law enforcement coverage you MUST submit an SF-50 to verify prior coverage.

Qualified Preference Eligible Veterans may be exempt from meeting the maximum age. Please refer to the Required Documents Section for the appropriate documentation to submit to validate veteran eligibility.

Special Conditions of Employment Section:
Appointment is subject to satisfactory completion of a pre-employment and panel interview urinalysis physical and background investigation.

All applicants are subject to and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

Successful completion of the Introduction to Correctional Techniques three-week training course at Glynco Georgia is required.

Additional selections may be made if vacancies occur within the life of the certificate.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e. physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire CompetencyBased Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position after notification of the adjudication of your request you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. ( should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

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