Leave Specialist - Experienced

Leave Specialist 2

The Leave Specialist 2 is responsible for administering all aspects of the FMOLHS leave administration program during the full life cycle of a leave including managing assigned leave and accommodation cases, coordinating with the HRBP and Manager as appropriate and ensuring timely update of status and closure for their portfolio of cases.

*Fully Remote

Responsibilities

• Human Resources and Leaves Administration
  • Assists employees and managers through the leave of absence process by accurately explaining the leave policies and procedures.
  • Responds in a timely manner to phone, email and in-person inquiries from employees, HR representatives and managers
  • Accurately determines leave eligibility and leave type, based on state and federal law, as well as company policy and reviews associated medical certifications within state and federal timeframes as well as company timeframes
  • Provides timely and accurate required communication and materials to employees at the leaves commencement and throughout the duration of the leave (notices, medical certifications, letters, forms and required policies, etc.)
  • Certifies and tracks LOA usage to ensure that employees do not exceed the amount of allotted time.
  • Creates/updates leave of absence records in HRIS system and maintains confidential scanned image files with LOA-specific documents
  • Calculates benefit premiums due and monitors payment and/or benefit deductions as assigned; sends late payment notices as assigned.
  • Responsible for entering leave related time each payroll and works cross functionally with payroll to ensure employees are paid correctly.
  • Meets departmental productizing standards
• Relationships/Partnering
  • Coordinates with all applicable parties to administer FMLA, state mandated leaves, and company specific leaves
  • Conducts all necessary follow up with management and employees within acceptable time frame with respect to available leaves, leave status and updates, pay and benefits, work restrictions, and required forms and return to work.
  • Troubleshooting and investigating problems and gathering information to assist HR administrators in making decisions, such as potential fraudulent leave activity, moon lighting, etc.

Qualifications

Experience: 2 years HR related experience

Education: Bachelor's Degree

Special Skills:

• Excellent personal computer skills
• Interpersonal & human relations skills and oral & written communication skills
• Good problem solving & critical thinking skills and time management/prioritization skills
• Superior organizational skills