Office Administrator

Job Description

Job Description

Office Administrator
Location: Fort Myers, FL
Schedule: Monday–Friday | 8:00 AM – 4:30 PM (30-minute lunch)

Position Summary

Express Employment Professionals is seeking a detail-oriented and organized Office Administrator to support the daily operations of a busy manufacturing and construction-related office. This role will oversee front office responsibilities while providing support in customer service, accounting, payroll, human resources administration, and general office coordination.

The ideal candidate will be professional, dependable, highly organized, and comfortable handling confidential information. Candidates should have experience with QuickBooks Online, Microsoft Office, and administrative processes .

Responsibilities

• Greet visitors and answer incoming phone calls in a professional and friendly manner.
• Manage incoming emails and distribute correspondence to the appropriate team members.
• Maintain an organized front office, including electronic and paper filing systems.
• Process invoices, customer payments, deposits, and accounts receivable transactions.
• Assist with accounts payable, vendor payments, and expense tracking.
• Monitor aging reports and support collection efforts as needed.
• Utilize QuickBooks Online for invoicing, payment processing, and financial recordkeeping.
• Learn and maintain the company’s ERP system for work order tracking and project administration.
• Support payroll preparation by reviewing timecards, PTO records, and payroll documentation.
• Assist with employee onboarding, personnel files, and HR documentation.
• Maintain confidentiality of employee, customer, and company information.
• Order office supplies and maintain inventory records.
• Update and maintain customer and vendor databases.
• Coordinate office records, project documentation, and company files.
• Assist with insurance documentation, workers’ compensation reporting, and compliance records.
• Track safety meetings, equipment maintenance schedules, and required documentation.
• Retrieve and distribute daily mail.
• Provide administrative support to management and office staff.
• Attend weekly management meetings.
• Perform additional administrative duties as assigned.

Qualifications

• Previous experience in an Office Administrator, Administrative Assistant, Office Manager, or Accounting Assistant role.
• Experience with QuickBooks Online preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and customer service skills.
• Experience with accounts payable, accounts receivable, invoicing, and payroll support.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with professionalism.
• Experience in a manufacturing, construction, or industrial office environment is a plus.

Why Apply?

• Full-time Monday–Friday schedule.
• Stable, growing local company.
• Opportunity to learn and grow within the organization.
• Collaborative team environment.
• Competitive pay and benefits based on experience.