Executive Administrative Assistant

Administrative Assistant

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Group President for all Florida operations. This role is critical to ensuring efficient day-to-day executive support, seamless scheduling, and well-prepared meetings. The ideal candidate is a strong communicator who can anticipate needs, manage competing priorities, and handle confidential information with discretion.

Essential Duties & Responsibilities

• Manage and coordinate the Group President's calendar, including scheduling internal and external meetings across multiple Florida locations
• Organize and prioritize daily schedules to ensure optimal use of executive time
• Prepare, compile, and distribute documents, reports, presentations, and agendas in advance of meetings
• Attend meetings as requested to take notes, capture action items, and distribute follow-up summaries
• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries
• Serve as a point of contact between the Group President and internal teams, leadership, and external partners
• Assist with organizing leadership meetings, site visits, and special events.
• Maintain accurate records, files, and correspondence in an organized and accessible manner
• Handle confidential and sensitive information with professionalism and discretion
• Provide general administrative support and assist with special projects as needed

Qualifications

REQUIRED

• Proven experience as an administrative assistant or executive support role, preferably supporting senior leadership
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor with the ability to interact effectively at all levels of the organization
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Ability to work independently, anticipate needs, and exercise sound judgment
• High school diploma
• Ability to maintain a high level of trust and confidentiality with sensitive items
• Positive attitude and the ability to work with and learn from others
• Effectively communicate with both internal and external customers
• Agility in computer software

PREFERRED

• Experience supporting executives with multi-location or regional operations
• Familiarity with meeting coordination, travel planning, and executive-level correspondence
• Experience preparing meeting minutes and executive summaries
• Experience supporting Project Managers
• Experience in the Construction industry
• Accounting experience

Benefits

• Medical and Dental (100% of the premium covered by Miller Electric)
• 401k retirement with company matching
• Vision plans
• Disability Insurance
• Basic and Supplemental Life Insurance
• Flexible Spending Accounts
• Travel Accident Insurance
• Paid Vacation & Holidays
• Tuition Reimbursement Program
• College Coach Services

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.