Jr. Proposal Specialist

Job Description

Job Description

Description:

About MSM Technology

MSM Technology LLC is an award-winning, high-performing IT services company with over 22 years of experience operating, modernizing, securing, and managing advanced technology solutions. We specialize in Resilient Cybersecurity, Automated Infrastructure, Actionable Data, and Enterprise Software. We proudly support Defense, Homeland, Health, Civilian, and Commercial sectors, holding ISO 9001, ISO 27001, ISO 20000, CMMI Level 3 for both Services and Development, and CMMC Level 2 certifications.

Position Overview

MSM Technology is seeking a dynamic, highly skilled Proposal Specialist to lead and execute the end-to-end proposal development lifecycle. In this dual-role capacity, you will be responsible for managing the proposal process to ensure compliance and timely submission. As a writer, your primary focus will be crafting compelling Executive Summaries, Introductions, Management Approaches, and Past Performance sections, while tailoring existing corporate boilerplate for light technical sections.

Key Responsibilities

Proposal Management

• Process: Support the end-to-end proposal process from pre-RFP positioning through post-submission activities, ensuring adherence to MSM's standard operating procedures.
• Compliance & Strategy: Analyze RFPs, RFIs, and RFQs to develop compliant outlines, compliance matrices, and proposal schedules.
• Team Coordination: Facilitate proposal meetings (e.g., Kick-off, Daily Stand-ups, Color Reviews) and coordinate efforts among Subject Matter Experts (SMEs), pricing teams, external partners, and executive leadership.
• Resource Allocation: Support proposal resources, track action items, and ensure all deadlines are met without compromising quality.

Proposal Writing

• Core Content Creation: Editing, proofreading, compliance reviews for technical and management proposal volumes. Example writing responsibilities include developing Executive Summaries, Introductions, Past Performance, Management sections, and others
• Boilerplate & Light Technical Integration: Integrate light technical content by pulling from, tailoring, and updating MSM’s existing library of written boilerplate and capability statements.
• Quality Assurance & Editing: Copyedit and proofread all proposal volumes for clarity, grammar, tone, one-voice flow, and strict compliance with solicitation instructions (Section L & M).

REQUIRED:

Experience:

• Minimum of 1-2 years of relevant experience, potentially including federal government proposal management and writing, grant writing, IT project management, IT support.
• Must have an IT background.
• Familiar enough with AI to be comfortable using it.
• Experience writing technical reports, technical guidebooks, user manuals, processes, proposals, or any relevant and proven writing capability.
• Must have proficiency in AI tools for proposal development and compliance.

Knowledge:

• Deep understanding of the federal procurement process (FAR) and experience bidding on DoD and Civilian agency contracts.

Content Tailoring:

• Proven ability to comprehend high-level IT and cybersecurity concepts in order to effectively weave existing technical boilerplate into cohesive proposal narratives.

Skills:

• Exceptional project management, organizational, and time-management skills with the ability to handle multiple concurrent proposals.
• Proficient in the following tools: Microsoft Word, Excel, PowerPoint, Outlook and Adobe products
• Exceptional facilitation and organization skills are required.

Communication:

• Outstanding written and verbal communication skills; expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint/proposal management software.
• Strong customer service skills to work with a range of stakeholders and facilitate their participation.
• Self-started with the ability to work multiple priorities simultaneously.
• Willingness and ability to work outside of traditional hours and occasionally on weekends as required.
• A passion to win.

PREFERRED:

• Bachelor’s degree in Computer/Engineering field, Communications, English, Social Science, or technical discipline consistent with the aforementioned domains
• Understanding of the business development life cycle in federal, state and local, or commercial domains
• Federal Government contracting experience.