Senior Administrative Assistant

Overview

MG2, an affiliate of Colliers Engineering & Design, is currently looking for an Senior Administrative Assistant to join our team in Seattle, WA!

This position supports assigned studio, executive, and office operations. A Senior Administrative Assistant supports C-Suite and professional services teams in all related administrative tasks required for their successful business operations as assigned. The role will generally also include calendar & event coordination, catering coordination, supply management, expense reporting, as well as general office and facilities support. Success in the role is defined by a highly collaborative and flexible approach to the changing needs of the studios and offices. The position requires strong customer service, support, and organizational skills.

Responsibilities

• Supports C-Suite level tasks and maintains its confidentiality.

• Serves as the President & CEO’s liaison to both outside contracts and internal staff at all levels.

• Manages and maintains the President & CEO’s Schedule, appointments and Travel arrangements.

• Administration of C-Suite support as assigned including, but not limited to, meeting cadence, ROB, meeting preparation, meeting scheduling, minutes and distributions, documentation support, team communications and project administration support activities.

• Maintains program or project related assignments; may include presentation drafts, project reporting, and following up on action steps as needed.

• May be involved with project level tasks that support members of the C-Suite, including archiving, processing check requests, and close out.

• Use of data management tools, reports and dashboards as assigned.

• Identifies ways to improve day-to-day administrative tasks with support of continuous improvements and efficiencies.

• Plans and maintains team engagement with morale and developmental events.

• Arranges schedules, travel, team /office events, meeting catering, and support expense reconciliations.

• Supports key projects/initiatives within office operations.

• Provides general office administrative services and support includes, but is not limited to, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes, and e-tools, assisting with international and domestic shipping, safety concern coordination, and liaising with facilities management and front desk coverage.

• Provides Event support as needed.

Qualifications

• High School GED or equivalent.

• Minimum of 5 years of administrative experience, with at least 2 supporting at the executive level.

• Strong MS Office proficiency.

• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $37.69 to $55.00 per hour (depending on qualifications)

What We Offer

At MG2, an affiliate of Colliers Engineering & Design, we value our employees with great benefits and worthwhile programs. We are proud of the many initiatives at MG2 such as our focus on Sustainability and Inclusion & Belonging. We promote MG2 culture firmwide and within each of our offices through monthly recognition, happy hours, summer events, and an end of year Holiday Party to celebrate our accomplishments. People make the place at MG2 – Join our growing firm today!

MG2 offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer provided employee healthcare plan and reduced cost premium plans, life insurance, and short and long-term disability coverage.

• Paid Time Off, 7 paid Holidays, and an additional 3 Floating Holidays.

• Employer sponsored Family Planning Program and employer Paid Parental Leave.

• Learning & Career Development opportunities.

• Employee Wellness and Employee Assistance Program.

• Participation in a 401K program including eligible company match percentage, after waiting period.

Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We are committed to ensuring that Inclusion & Belonging continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.