Staff Assistant III

Overview

The Community and Campus Engagement team at Utah State University (USU) Eastern is seeking a highly organized and people-oriented person to serve as a Staff Assistant III in the division. This position performs a variety of administrative support, clerical duties, and project management for the Director of Community and Campus Engagement (C&CE) and all of the C&CE team.

Responsibilities

• Provides direct administrative support for the Director of Community and Campus Engagement (C&CE) and others, including scheduling appointments, coordinating meetings/conferences/events, coordinating travel, and maintaining/ordering office supplies.
• Provides support to the teams and personnel in the Division of C&CE.
• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, taking meeting notes, creating or reorganizing files, creating and processing forms, keeping records as appropriate, and other general duties as assigned.
• Coordinates with various entities to ensure projects are on target, including performing outreach, meeting set up, and follow through with university staff.
• Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
• May write, edit, and coordinate the development of promotional materials, educational materials, training manuals, newsletters, SWAG, and/or brochures, as requested.
• May produce graphic design for marketing and events.
• May create and maintain website and social media content.
• May hire, train, supervise, and evaluate part-time or student employees.
• May calculate and prepare monthly budget reports, assisting the director with budgets and finances.
• Greets and directs visitors.
• Sort, screen, and distribute incoming and outgoing mail.
• Composes and word-processes various standard documents, correspondence, and reports.
• Receives and processes advancement donations.
• Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees, and directors.
• Assists students, staff, and superiors with highly varied, complex, and non-recurring questions and/or problems.
• May work independently to provide high-level administrative support to a large or complex program.
• Other duties, as assigned.

Qualifications

Minimum Qualifications

• Four years of experience in office related work, or an associate degree/technical training plus two years of experience, or a bachelor’s degree.

Preferred Qualifications

• Knowledge and experience with USU policies and procedures
• Knowledge of Banner, Service Now, Argos, Curriculog, EZ BUY, ServiceNow, Millennium, and Asset View
• Proficient in using Canva and Qualtrics
• Experience in graphic design

Knowledge, Skills, and Abilities

• Excellent interpersonal skills, including the ability to act with tact and discretion.
• Able to be energetic, dynamic, motivated, responsible, and a leader.
• Good at being able to brainstorm and collaborate well with other colleagues, sometimes across multiple campuses.
• Skilled at being autonomous, hardworking, well organized, and take initiative without direct supervision.
• Excellent at completing assignments while balancing multiple tasks at one time, all without direct supervision.
• Comfortable with ongoing assessment and change.
• Skilled with computer programs and related software, especially Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Strong verbal and written communication skills, including the ability to connect with people from various backgrounds and cultures.
• Ability to handle sensitive and confidential business data and personal information.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Cover letter to be typed/pasted at the end of your application
• Answer the following question within the application:
  • If not already included on the resume submitted for this position, please provide an employment history for the past five years as a part of answering this question; please provide 1) the name of each business/organization, 2) how long worked at each business/organization (month/year to month/year), and 3) phone number and address of each business/organization. If a five-year employment history is provided with the resume submitted for this position, please write, “Information on resume” in response to this question.

**Document size may not exceed 10 MB.**

Advertised Salary

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. 

*updated 12/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

View email address on click.appcast.io

View phone number on click.appcast.io | Old Main Rm. 401D

1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

View email address on click.appcast.io

View phone number on click.appcast.io | Old Main Rm. 402D

1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

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U.S. Department of Education

Office of Assistant Secretary for Civil Rights

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*updated 10/2025