Preschool Director

Preschool Director

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary:

Manages the daily operation of the parish preschool program, creating a warm and friendly environment with a quality Catholic-based child-centered program. Responsible for the administration and curriculum of the preschool age program, preschool summer camps, and an early elementary home school class.

Principal Accountabilities:

• Promotes the preschool's vision and the parish's mission and purpose.
• Oversees the planning, development, and implementation of the preschool curriculum, incorporating Catholic values where appropriate.
• Collaborates with teachers to develop and implement age-appropriate learning experiences.
• Leads and supports staff through regular communication, guidance, professional development, and classroom observations. Oversees special classes including chapel, Atrium and music.
• Recruits and hires teachers, aides and substitutes.
• Conducts teacher evaluations and performance reviews.
• Teaches in classrooms as needed and maintains an active, daily presence with children, parents and staff.
• Promotes family engagement by encouraging involvement.
• Plans and publishes the annual school calendar, coordinating with the local school district and community.
• Assists teachers with classroom management, parent communication, and addressing concerns.
• Ensures all staff and volunteers maintain current Safe Environment certification, First Aid Training and CPR certified.
• Serves as the main point of contact for parents and prospective families via phone, email, in-person meetings, parish bulletin, website, and social media.
• Represents the preschool and parish during tours, open houses, and public events.
• Promotes and advertises the preschool program, including creating promotional materials.
• Oversees all social media for the program, including a newsletter.
• Manages student registration and tuition collection.
• Refers families to community resources when appropriate.
• Builds strong, collaborative relationships with families and parishioners.
• Develops, updates, and enforces preschool policies in alignment with parish and diocesan guidelines.
• Maintains accurate records for staff, applicants, and enrolled children in accordance with Parish and Diocesan guidelines.
• Prepares and updates the parent handbook.
• Coordinates room use, facility maintenance, and equipment needs with the Facility Manager
• Implements emergency preparedness plans and ensures compliance with injury and incident reporting protocols.
• Develops and monitors the preschool budget in collaboration with the parish Business Manager
• Manages purchasing, approves payments, and ensures timely submission of payroll, payment requests, and deposits.
• Oversees financial procedures related to tuition, supplies, and service contracts.
• Supervises and schedules staff, including those involved in summer programming.
• Recruits, interviews, hires, and trains staff and substitutes according to parish and diocesan guidelines.
• Oversees the scheduling, use, and upkeep of preschool facilities and equipment.
• Creates and distributes school communications and newsletters.

Record Retention Responsibilities:

• Maintains all staff, teacher and participant records, in accordance with Parish and Diocesan guidelines.
• Maintains a work process binder for job related tasks.
• Maintain archived materials, including class lists and attendance.

Typical Decisions and/or Recommendations Made in This Position:

Moderate Decisions and/or Recommendations Made in This Position

Supervision Given and/or Received:

Moderate Supervision given in this position.

Internal Contacts:

• Priests, Teachers, Business Manager, and employees.

External Contacts:

• Parishioners, Diocese vendors, local, state, and federal agency representatives, visitors, and auditors.

Working Conditions and/or Physical Requirements:

• This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
• Required to sit, stand, bend, stoop, reach, grab, pull, hear, see, and speak on a daily basis
• Able to access and maintain centralized departmental files and supplies. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
• Ability to accept work interruptions while remaining focused on duties.
• This role routinely uses standard office equipment: calculators, computers, phones, photocopiers, filing cabinets, etc.
• Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.

Travel Requirements:

• Infrequent travel, by car, may be required to Diocese Parishes and/or schools.

Education and Experience Preferred:

• Practicing Catholic
• Bachelor's degree in education or equivalent
• Certified in Catechesis of the Good Shepherd (CGS)
• 4-7 years' experience working with children

Knowledge and Skills Preferred:

• Demonstrated professional written and verbal communication skills.
• Ability to multi-task.
• Computer skills in Microsoft Office Suite (Word, Excel, Outlook)
• CPR Certified: Obtainable after hire
• Must love children.
• Detail oriented and organized.
• Demonstrated ability and willingness to learn.
• Demonstrated history of good judgement
• Demonstrated aptitude for adaptability and flexibility.
• Demonstrated ability to skillset to listen empathetically, make peace, and de-escalate.
• Excellent organization, prioritization, and communication skills.
• Excellent time management skills.
• Good communication skills with team members and parents
• Ability to honor and maintain confidentiality.
• Ability to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently as well as in teams.
• Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
• Ability to work well with people from a diverse variety of audiences.
• Bilingual (Spanish/ English) is desirable, but not required.

FLSA Designation: Non-exempt, Part-time 25 hours/week, Onsite