Housing Office Manager

Office ManagerThe Office Manager supports the business operations of the Student Housing Department and the on-campus community. This role oversees front office operations, manages departmental expenses and budgets, and provides administrative support for housing assignments and communications to ensure efficient and effective service delivery. The ideal candidate is a highly organized, adaptable professional who can manage multiple priorities and work independently. This position requires strong administrative experience, attention to detail, and the ability to support a diverse campus community with professionalism and flexibility.Essential Functions and Responsibilities:Provides budget support to the Housing staff Manage department P-cards, including reconciliation and documentationCreates requisitions, processes invoices via supplier invoices, P-card, and purchase order receiptsTrack budget issues/problems and provide solutions for effective resolutionProvide monthly budget reports to department directorManage billing systemsProvides administrative support for Housing staff Coordinate recurring meetings with groupsUpdate Housing website with staff information, key dates, and Housing policiesMaintains the Housing organizational chartRecords meeting minutesMaintains the Housing department staff directorySupports the hiring and onboarding process for new Housing hiresManages and audits the Housing employee files in compliance with FERPA, college policy, and confidentiality and retention requirements.Provides effective communication to students, families, and prospective residents and redirects calls as necessaryAssists Director of Housing in producing next fiscal year annual budget projectionsManages key inventory and distributionCommunicates major changes and announcements to Housing staff and residentsProvide leadership for Annual and Semi-annual appreciation events and meetingsProvides administrative operations and occupancy management support Collaborate with college partners to verify student academic status.Communicate with Financial Aid to receive updated lists regarding students with financial holds.Communicate with the Office of Community Standards regarding student conduct status as it relates to Housing.Monitor the student housing exemption listOrder department office supplies, staff uniforms, and equipment.Produce and remediate digital materials in compliance with the Americans with Disabilities Act (ADA) and Section 508 accessibility standards.Provide responsive service and housing support to all students, ensuring equitable access to campus housing resources and opportunities.Perform other duties as assignedRequired Education, Specialized Skills and Experience:Education: Associate's Degree in related fieldSpecialized knowledge: Accounting, business practices, training content development, budget analysis and trackingProficiency with Microsoft Office suite or equivalentStrong customer service skillsStrong written and verbal communication skillsAbility to meet deadlines, work with minimal supervisionAbility to manage and maintain confidential information3 years or more of related work experiencePreferred Education, Specialized Skills and Experience:Bachelor's degree in related field from an accredited institutionPrevious administrative experience in higher education, student housing, or student servicesExperience with StarRez, Workday, Maxient, or comparable systemsExperience supporting hiring, onboarding, or HR processesExperience supervising or coordinating student employeesExperience with P-Card reconciliation, purchase orders, or check requests in a higher education or government setting6 years or more of related work experienceReports To / Supervisory Responsibility:Reports to the Director of Housing and ConductThis position may supervise part-time employeesWork Environment:Moderate noise (i.e. business office with computers, phone, and printers, light traffic).Ability to work in a shared office environment or remotelyAbility to sit at a computer terminal for an extended period of time.Ability to take meeting notes/minutes of meetings in person and virtuallyAbility to complete tasks autonomously with little supervision or oversightPhysical Demands:While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephoneSpecific vision abilities required by this job include close vision requirements due to computer workLight to moderate lifting is requiredTravel:Less than 5% travel is expected for this positionFLSA Status/ Position Type/Expected Hours of Work/ and Salary Range:ExemptFull Time (FTE 1.0)Permanent12 Month PositionTypical work hours are Monday through Friday, 8:00am-5:00pm, occasional nights and weekend workCompensationThe salary range is $54,000 to $60,000, plus a comprehensive benefits package.Application Process A complete application packet includes:Cover letter addressing interest and qualifications for the positionResumeNames and contact information for three current, professional referencesApplication materials received by 11:59 PM on August 30, 2026, will receive full consideration.The successful candidate will be required to submit official transcripts and pass a background check.