Shipping And Receiving Coordinator

Job Description

Job Description

Shipping & Receiving Logistics Specialist

1st Shift: 8:00 AM - 4:30 PM

Pay: $24.00/hour

• 2 to 3 years of on-site lab or logistics work experience, including shipping and receiving responsibilities.
• Receives all incoming goods, checks for accuracy against packing slips, and prepares for delivery
• Enters all relevant information into electronic receiving system
• Maintains updated receiving files and follows up with the Purchasing Department regarding receiving problems, as directed by supervisor
• Delivers and picks up mail on a regular schedule as assigned
• Assists with the packaging of outbound freight for transfer to carriers, couriers and brokers
• Maintains a clean and safe work environment
• Performs other duties as assigned
• Forklift license and experience preferred
• Able to lift a minimum of 40 lbs

The Logistics Specialist supports shipping and receiving operations by performing both physical and administrative tasks related to inbound and outbound materials. This role manages the receipt, verification, logging, and distribution of goods, acts as an internal courier for mail and packages, and prepares outbound freight for carriers and couriers. The position is based in an on-site laboratory and logistics environment and involves regular interaction with scientific staff and other team members to ensure accurate, timely, and safe movement of materials.

Responsibilities

• Receive all incoming goods and verify accuracy against packing slips before preparing items for delivery.
• Enter all relevant receiving information into the electronic tracking and receiving systems in a timely and accurate manner.
• Maintain up-to-date receiving files and follow up with the Purchasing Department regarding any receiving problems, as directed by the supervisor.
• Deliver and pick up interoffice mail and packages on a regular schedule, acting as a company courier as needed.
• Assist with packaging outbound freight for transfer to carriers, couriers, and brokers, ensuring proper documentation and labeling.
• Work closely with laboratories to distribute, ship, and receive materials such as chemicals, laboratory equipment, glassware, and consumables.
• Handle chemicals and hazardous materials in accordance with established safety protocols and internal and external shipping/receiving guidelines.
• Log packing slips and track packages, including updating relevant stakeholders on delivery dates, changes, or issues.
• Unload equipment deliveries and promptly notify the equipment team via collaboration tools such as Microsoft Teams.
• Collaborate with another logistics consultant and broader team members to provide coverage and maintain a team-focused work environment.
• Maintain a clean, organized, and safe work area in compliance with safety and standard operating procedures.
• Operate or assist with forklift activities, with training and certification provided as needed.
• Lift and move materials weighing up to a minimum of 40 pounds as part of daily duties.
• Provide courteous, responsive service to internal customers, including scientists and other staff, when delivering materials and resolving logistics issues.
• Perform other related logistics and support duties as assigned.

Essential Skills

• High school diploma or equivalent.
• 2 to 3 years of on-site lab or logistics work experience, including shipping and receiving responsibilities.
• Experience working with chemicals, hazardous materials, or in a pharmaceutical or similar environment.
• Knowledge of safety protocols for receiving and shipping chemicals and hazardous materials.
• Basic computer skills sufficient to operate tracking applications and other related systems.
• Ability to use Microsoft Word and Excel with basic fluency.
• Understanding of relevant internal and external shipping and receiving guidelines.
• Ability to follow standard operating procedures in a laboratory and logistics setting.
• Valid driver’s license.
• Willingness to drive and be trained on forklift operation.
• Ability to lift at least 40 pounds safely and repeatedly.
• Sound verbal and written communication skills.
• Customer service mindset with the ability to interact professionally with scientists and other internal stakeholders.

Additional Skills & Qualifications

• Forklift experience; training and certification will be provided if not already certified.
• Experience in pharmaceutical logistics or handling hazardous materials is a strong plus.
• Familiarity with laboratory environments, including handling lab equipment, glassware, and consumables.
• Comfort working with standard operating procedures and safety documentation.
• Ability to work collaboratively in a team-oriented environment and provide coverage for colleagues as needed.
• Strong attention to detail in logging, tracking, and documenting shipments and deliveries.
• Reliability in adhering to scheduled mail runs and delivery commitments.
• Openness to long-term engagement, with potential for renewal opportunities beyond the initial term.

Work Environment

This role is based fully on-site in a laboratory and logistics environment, working closely with scientific staff and other operations personnel. The position involves regular exposure to chemicals, hazardous materials, and laboratory equipment, and requires comfort working around animals. Work hours are Monday through Friday, from 8:00 a.m. to 4:30 p.m., following a consistent daytime schedule. The environment includes shipping and receiving areas, storage spaces, and laboratory support zones where safety protocols, standard operating procedures, and proper personal protective equipment are strictly observed. Forklifts and other material-handling equipment may be used, with training and certification provided. The culture emphasizes teamwork, safety, reliability, and responsive internal customer service. Benefits include paid time off, including two weeks of PTO and 11 paid holidays, as well as the potential for contract renewal through the end of 2026.

This is a Permanent position based out of San Diego, CA.

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in San Diego,CA.

This position is anticipated to close on Jul 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.