Executive Bookkeeper

Executive Bookkeeper

Company: Custom Control Sensors, LLC

Location: Phoenix, AZ - Onsite

Employee Type: Full Time Exempt

Industry: Manufacturing

Job Type: Administration

Education: Associate degree in accounting/bookkeeping, or bachelor's degree in accounting, finance, or related field preferred

Experience: 10 years bookkeeping or corporate accounting experience

Job Description:

The Executive Bookkeeper records and maintains accurate financial transactions focusing on administrative bills and expenses using QuickBooks, performs treasury duties and manages corporate and government filings and a centralized calendar of filing deadlines. This role does not handle operations accounting for the manufacturing facility but may include assisting in accounting projects.

Financial Management and Bookkeeping:

• Maintain general ledger and sub-ledger records in QuickBooks for the company administrative activity, including journal entries, bank and intercompany reconciliations, accounts payable/receivable entries, and month-end close support.
• Manage treasury functions: daily cash reconciliations, forecasting, bank account management, wire transfers, ACH, and maintaining banking relationships per Treasurer direction.
• Reconcile bank and monitor intercompany balances.

Compliance and Filings:

• Prepare and file routine corporate and statutory reports; coordinate with external tax advisors.
• Generate and maintain accurate records for corporate minutes, filings, and corporate governance documentation as requested.
• Maintain storage of legacy documents (agreements, contracts, purchases etc.) in paper and digital form and updating with current copies.
• Handle all legal, insurance, and government agency filings, including but not limited to tax returns (federal, state, and local), various insurance filings, and other regulatory submissions.

Deadline and Calendar Management:

• Prepare and maintain an organized calendar of corporate and government filing deadlines (tax filings, annual reports, business licenses, renewals, filings with regulatory bodies), track status, prepare documentation, and follow up to ensure timely submission.

Financial Analysis and Reporting:

• Support Treasurer with month-end and year-end schedules, account analyses, ad hoc financial reports, and audit requests; prepare working papers and supporting documentation.
• Provide accurate spreadsheet-based analyses and reports; create pivot tables, VLOOKUP/XLOOKUP, and other Excel functionalities to support reconciliations and reports.

Audit and Internal Controls:

• Implement and maintain bookkeeping policies, internal controls, and documentation standards; identify and recommend process improvements.
• Implement and maintain robust internal controls to safeguard company assets, with a focus on reviewing accounts payable and preventing discrepancies.

Special Projects:

• Assist with special projects as assigned by the Treasurer (system upgrades, process automation, data cleanup).

Vendor and Stakeholder Relations:

• Manage relationships with banks, insurers, legal counsel, and government agencies related to administrative and company matters.

Required qualifications:

• Due to need to maintain ITAR compliance, applicants must be U.S. citizen or legal permanent resident.
• Associate degree in accounting/bookkeeping, or bachelor's degree in accounting, finance, or related field preferred.
• 10 years bookkeeping or corporate accounting experience; prior experience working with intercompany accounting preferred.
• Proven QuickBooks expertise daily transactional use, reconciliations, journal entries, and reporting. Able to download and analyze activity.
• Strong treasury/cash-management experience including bank operations, transfers, and cash forecasting.
• Proficiency in Microsoft Excel (pivot tables, lookups, data functions, basic macros) and Microsoft Office (Word, Outlook).
• Strong organizational skills and attention to detail; demonstrated ability to manage multiple deadlines and maintain a compliance calendar.
• Experience preparing corporate and government filings or coordinating with external advisors for statutory compliance.
• Excellent written and verbal communication; ability to coordinate with banks, external vendors, and internal stakeholders.
• High integrity and discretion handling confidential financial and corporate information.

Desired skills and attributes:

• Experience with accounting best practices, internal controls, and audit preparation.
• Familiarity with accounting/reporting for intercompany transactions.
• Experience with accounting automation tools, bank portals, and integrations between QuickBooks and banking or ERP systems.
• Notary certification or ability to obtain one.
• Self-starter, able to work independently with minimal supervision; collaborative team player reporting to the Treasurer.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must possess the manual dexterity to safely and proficiently operate company equipment such as copiers, fax machines, calculators, and personal computers. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is continuously required to sit, use hands and fingers or flex and extend fingers with opposition of thumb-palmar grasp, talk or hear. The employee is frequently required to stand, walk, bend, stoop, reach, turn, twist, push, pull, and to move within all areas of the facilities and parking lots. A computer is used to access, input, and retrieve data. The employee must occasionally lift boxes in excess of 10 pounds, up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, depth perception and the ability to adjust and focus.

EEO M/F/D/V

Custom Control Sensors, LLC. is an Equal Opportunity/Affirmative Action employer. All qualified applicants for employment shall receive fair and equal treatment regardless of their race (including hair texture and protective hairstyles, such as braids, locks, and twists), color, religion, creed, sex/gender, marital or registered domestic partnership status, age, national origin or ancestry, citizenship, pregnancy, childbirth, breastfeeding or related medical conditions, mental or physical disability (including HIV and AIDS), medical condition including genetic information or characteristics (including those of family members), sexual orientation, veteran or military status, gender identity, gender expression, transgender status or any other basis protected by federal, state or local law, ordinance or regulation. The policy not to discriminate includes, but is not limited to, advertising for positions, recruiting, hiring, placement, promotion, transfer, rates of pay, discipline and termination.

**NO OUTSIDE RECRUITMENT OR STAFFING AGENCIES**