Administrative Assistant to the Wesleyan Honors Academy

Job description:Wesleyan Honors Academy (WHA), Nebraska Wesleyan University's dual enrollment program, is seeking a full-time administrative assistant due to program growth. The administrative assistant works closely with the program director to process and manage student registration for dual enrollment courses and communicates regularly with parents, students, high school counselors, and dual enrollment instructions, primarily through email and phone calls. The WHA Administrative Assistant also aids in processing payments, planning and preparing for events, and assisting the program director in onboarding teachers. This position requires strong technology and communication skills, including the ability to deliver focused and personalized support to students, families, and school personnel.Required skills/knowledge:Proficiency in Microsoft Office software, especially Excel and Outlook. Basic proficiency in Excel (data entry, formatting, sorting, filtering, simple formulas) is expected. The candidate should also have the ability to increase to intermediate proficiency through direct instruction and independent learning.Ability to maintain a high level of confidentialityExperience in or ability to learn various software systems, such as CRM and LMS solutions, project management, educational records, and financial and record-keepingExcellent public relations and communications, both by phone and emailAbility to problem-solving and prioritize tasks with minimal guidanceStrong organizational skills with attention to detailStrong writing ability and typing skillsAbility to use a photocopier, scanner, and landline telephoneConfidence in skills and ability, while still knowing when to ask for help/clarificationPreferred skills/knowledge:Experience with secondary education and undergraduate college education within the past five years (as a student, parent, and/or employee)Knowledge of dual enrollment programsMinimum qualifications:Associate's degree or coursework/training related to business administration; Preferred bachelor's degreeExperience in a clerical position in an office setting; Preferred experience in education environmentsJob duties:Process student dual enrollment registration using existing processesOrganize and maintain student information related to dual enrollmentCommunicate with students, parents, and counselors to correct or confirm student information errors or discrepanciesRespond to outreach regarding the dual enrollment program and involving others when necessaryCreate and manage spreadsheets, run reports, and manage databasesCompose emails to individuals and to groups in order to distribute or collect the necessary informationAssist with events and activitiesCoordinate with other departments within the university, as related to the dual enrollment programAssist in processing instructor applications and onboardingProcess payments and reimbursementsProvide personalized support to dual enrollment students, their families, and teachersOther duties as assigned by the Program DirectorSalary and BenefitsNWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year of service.DOE/QHow to ApplyTo apply, please upload a cover letter, resume or curriculum vita, and the names of three professional references at the following URL: NWU encourages applicants to address how one or more of NWU's Core Values align with their personal values and characteristics and/or how they would contribute to them at NWU in their cover letter or a separate document. Review of applications will begin immediately and continue until the position is filled.

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