Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support finance operations for a client of ours. This position focuses on maintaining accurate payables records, processing invoices efficiently, and providing day-to-day administrative support to the Finance Department. The ideal candidate is organized, detail-oriented, and comfortable managing purchasing documentation while communicating with vendors to resolve routine issues.

Responsibilities:

• Process accounts payable transactions accurately and in a timely manner, ensuring invoices are reviewed, coded, and entered correctly.

• Prepare and manage purchase order requisitions while keeping related records organized and up to date.

• Maintain orderly invoice files and supporting documentation to promote accuracy and audit readiness.

• Communicate with vendors to address shipment delays, product shortages, backorders, and billing discrepancies.

• Gather, track, and retain purchasing records and other documentation required for finance operations.

• Support vendor onboarding and update supplier information within the company system as needed.

• Sort and distribute incoming mail and departmental correspondence for the Finance team.

• Provide general administrative support to the Finance Department to help maintain smooth daily operations.

• Experience working in accounts payable or a similar finance support role is helpful

• Ability to process invoices, apply accurate coding, and perform data entry with strong attention to detail.

• Familiarity with purchase orders, invoice recordkeeping, and accounts payable documentation.

• Experience assisting with check runs and routine payment processing activities.

• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.

• Clear communication skills for interacting with vendors and internal finance staff.

• Proficiency with standard office and accounting systems used for accounts payable functions.