Administrative Support Associate I

Administrative Support Associate I

Job Title - Administrative Support Associate I

Department Name - Office of Technology Commercialization

Work Location - Lexington, KY

Grade Level - 41

Salary Range - $16.15-25.81/hour

Type of Position - Staff

Position Time Status - Full-Time

Required Education - AA

Required Related Experience - 3 yrs

Physical Requirements - Sitting for long periods of time; and repetitive motion related to computer work.

Shift - Monday-Friday; 8:00 am-5:00 pm

Job Summary - Support Innovation Through Exceptional Administrative Coordination and Operational Excellence The University of Kentucky is seeking an Administrative Support Associate I to join the UK Innovate Technology Commercialization team. This position provides essential administrative and operational support to a dynamic team responsible for advancing University innovations. The successful candidate will support daily office operations, coordinate meetings and events, assist with travel and onboarding activities, and serve as a key resource for administrative processes while maintaining a high level of professionalism, confidentiality, and customer service.

What You'll Do

• Assist with scheduling and calendar management for the Technology Commercialization Director, including coordination with university and external stakeholders.
• Provide administrative and clerical support to the Director and professional staff, including preparation of agendas, meeting materials, minutes, correspondence, and confidential documents.
• Coordinate travel arrangements, expense documentation, and administrative requirements for faculty and staff.
• Serve as an internal resource for office procedures related to travel, remote work, onboarding, reporting, and other business operations.
• Coordinate meetings, workshops, seminars, interviews, and events sponsored by Technology Commercialization, UK Innovate, and Research units.
• Support onboarding, orientation, employee transition activities, and candidate interview processes.
• Assist with special projects and provide follow-up to help ensure initiatives remain on schedule and progress effectively.
• Maintain office supplies and support administrative needs for on-campus, hybrid, and remote personnel.
• Serve as a liaison between Technology Commercialization and other University administrative and executive offices.
• Identify opportunities to improve administrative processes, efficiency, communication, and customer service.

What You'll Bring

• Strong attention to detail and commitment to accuracy.
• Excellent written, verbal, and interpersonal communication skills.
• Proven organizational and time management abilities with the capacity to manage multiple priorities.
• Ability to work independently while contributing positively to a collaborative team environment.
• Professional judgment and discretion when handling sensitive or confidential information.
• Strong planning, customer service, and problem-solving skills.
• Initiative and adaptability in a fast-paced administrative setting.

Minimum Requirements

• Associate's degree
• 3 years of related experience

What's In It for You

Opportunity to support innovative research and technology commercialization efforts that help advance University discoveries. Exposure to a wide range of university stakeholders, faculty innovators, administrative leaders, and external partners. Professional development opportunities through continuing education, seminars, and industry best-practice learning. Hybrid work eligibility with approval. UK's Exceptional Benefits

Why Now?

As UK Innovate continues supporting the commercialization of University discoveries, strong administrative coordination is essential to maintaining efficient operations and delivering responsive service to faculty, staff, and external partners. This position provides critical support that helps ensure projects, events, communications, and administrative processes are managed effectively. The Administrative Support Associate I will play an important role in strengthening office operations, supporting organizational continuity, and helping Technology Commercialization maintain a high level of service while advancing its mission to bring University innovations to broader impact.

Skills / Knowledge / Abilities - The ideal candidate will demonstrate:

• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer-service skills and the ability to interact professionally with faculty, staff, University leadership, and external stakeholders.
• Ability to exercise sound judgment and appropriately handle confidential and sensitive information.
• Ability to interpret and consistently apply policies, procedures, and administrative requirements.
• Initiative and demonstrated ability to independently identify and resolve routine administrative issues.
• Experience with financial or expense administration, purchasing, travel, or related business processes.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and PowerPoint.
• Ability and willingness to learn University systems and processes.
• Ability to work effectively both independently and as part of a collaborative team.

Does this position have supervisory responsibilities? - No

Preferred Education/Experience - Preference will be given to candidates with experience in higher education, research administration, financial administration, office management, or a similarly complex professional environment. Experience with University of Kentucky administrative and financial systems, travel and expense processes, Procard administration, or related University business procedures is particularly desirable.

Deadline to Apply - 10/30/2026

Our University Community - We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Describe your experience planning and coordinating workshops, seminars, and events. Include examples of how you communicated and interacted with participants at those events. (Open Ended Question)
2. * Describe your experience with managing calendars, including your process for finding suitable times for larger groups (10+ people) to meet. (Open Ended Question)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents