Administrative Coordinator - Hematology & Medical Oncology

Job Description The Administrative Coordinator will be responsible for coordinating and managing various events, such as grand rounds, tumor board, seminars, lectures, recruitment meetings, and other special events for The Tisch Cancer Center (TCC) and the Division of Hematology/Medical Oncology. He/she will also assist with various administrative duties including the collection and maintenance of data, supply ordering, managing TCC’s administrative phone line, providing cross coverage, and other day-to-day operations as required. Individual should be detail-oriented, technologically savvy, proactive, and highly professional as they will be interacting with high-level personnel. Qualifications Bachelors Degree or equivalent combination of applicable 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education Preferred: Ability to work proactively and independently with minimal supervision Technologically savvy with solid experience in using MC Office programs and software including Word, Excel, PowerPoint, and Outlook as well as experience with Zoom Responsibilities Event Planning Develop and coordinate event activities such as External Advisory Board and NCI site visits, Institute-wide retreats, Divisional Grand Rounds, Tumor Board, Research Seminars and Seminar Series, recruitment visits, monthly senior leadership meetings, quarterly lecture seminars, programmatic meetings and coordinating and promoting periodic events for patients and the community. Design, develop, and prepare event materials (e.g. programs, fliers, signage, attendee binders and promotional materials, awards, honorariums) Negotiate, coordinate, and monitor service providers and guest arrangements (e.g., speakers, catering, audio/visual, facilities, hotel, and transportation,). Reconcile financial aspects after event (e.g. reimbursement, vendor invoices) Assist in maintaining and monitoring the budget for special events. Prepare documents required to maintain balanced accounts for review and approval. Administrative Answer TCC’s main administrative phone line to assess call-outs, and to triage calls as appropriate. Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit. Initiate finance-related transactions (via Sinai Central) and purchase office supplies and equipment as required. Collect membership materials and maintain membership database. Assist in membership data analysis. Performs other related duties as assigned. Programmatic Support Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included. Assist, as needed, with the completion of regulatory surveys, grant applications and special projects. Serves as a liaison with other departments or external parties as necessary to accomplish objectives and/or to complete projects or assignments. Provide cross-coverage for other administrative staff during lunch, leave of absence, paid-time off, and/or vacancies. Have a clear understanding of institutional policies and procedures in order to provide support to our large complex Cancer Institute and Division of Hematology/Medical Oncology. Assists the department’s Operations/HR team with special projects as requested. Demonstrates continuous efforts to improve support operations and systems to streamline work processes and to increase the effectiveness and efficiency of the division. Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. Compensation Statement Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. #J-18808-Ljbffr Mount Sinai Health System