Medical Administration Specialist

Summary The incumbent serves as a Medical Administrative Specialist- Health Administrative Specialist on Duty (HOD) located in the Office of the Chief - Health Administration Service (HAS) - the position has both the authority and responsibility to represent both the Medical Center Director and the Chief - HAS on all administrative matters occurring when assigned to other than a normal tour of duty. Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 06/04/2026 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07.The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify for this position at the GS-09 level - you must meet one of the following: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service - that is directly related to the work of the position and has equipped you with the particular knowledge - skills and abilities to successfully perform the duties as a Medical Administrative Specialist - AOD. Qualifying specialized experience includes knowledge of a wide range of medical center administrative concepts - principles - and practices; provides technical guidance necessary to meet procedural - legal - and administrative requirements relating to the care and treatment of patients; reviewing data and information for trends - problem areas - and makes recommendations to management to resolve issues; interpreting rules - regulations - policies - and procedures to make sound decisions; and identify and analyze complex problems or situations with a range of variables. OR - Education: Successfully completed two (2) years of progressively higher-level graduate education or masters or equivalent graduate degree or LL.B. or J.D. - in a related field of the position to be filled. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge - skills - and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR - Combination: equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS-09 level. NOTE: If using education combined with specialized experience to qualify - a copy of your transcript is required. Physical Requirements and Work Environment: The work requires much walking through the medical center with occasionally the requirement to lift objects such as suitcases - clothing - or medical charts. Work is accomplished in a busy - generally congested office area. The AOD routinely goes to most sections and buildings - including offices - clinics - wards - laboratories and the morgue. Duties Work Schedule: Full-time - Varies may include Day - Nights - Weekends - and Holidays Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position Position Description/PD#: Medical Administration Specialist/PD99385-S Duties include - but may not be limited to the following: Delegated full authority and responsibility to exercise the Medical Center Director's prerogative in medical administrative matters and issues that may arise Represents management in (non-policy making) administrative matters Represents management in matters pertaining to the lawful retention of veterans in the VAMC Maintains continuity of functions and provides full medical administrative support during other than normal tours of duty to clinical and administrative medical center staff Responsible for achieving management objectives and supporting the decision of management in carrying out duties Provides technical guidance necessary to meet procedural - legal - and administrative requirements relating to the care and treatment of patients to achieve optimum use of available resources Processes administrative issues surrounding beneficiary death - seriously ill cases - elopements - suicides - assaults - deaths on arrival (DOAs) - homicides - code blue - cost recovery matters - and facility or community disasters - etc Assists in responding to emergencies - determines priorities and nature of action to be taken Assists with computer issues during non-business hours Maintains good public and media relations as instructed and trained by the Public Affairs Officer until the designated employee arrives Conducts analytical studies on operational processes - issue topics - or related special projects as assigned Reviews data and information for trends - problem areas - and makes recommendations to management to resolve issues Performs other duties as assigned. #J-18808-Ljbffr U.S. Department of Veterans Affairs