Staff Coordinator, Admin

Executive Administrative Assistant

The following position is to join our RTX Corporate Enterprise Services Team:

We are seeking a highly motivated and detail-oriented Executive Administrative Assistant to join the RTX Enterprise Services team. This role will provide comprehensive executive administrative support in a hybrid work environment. You will be based at the RTX Corporate Office, this position requires an individual who thrives in a fast-paced, technology-driven environment.

What You Will Do:

• Hybrid Mon-Fri work week must include working minimum 3 days onsite in the Farmington office.
• Manage the executives' calendars, schedule all internal and external meetings, and setup video and audio conferencing when required.
• Represent executives to other senior officials both within and outside the organization in a positive and professional manner.
• Maintain an overall awareness of the executives' business activities, and anticipate the needs that are associated with each meeting / event.
• Project management to include but not limited to compiling special reports, presentations, and organization charts.
• Prepare executives for daily calendar and activities including prioritization of meetings, advising on potential calendar/ event/ corporate issues, and preparing all necessary documents and meeting materials.
• Plan, coordinate and execute in person group events.
• Answer incoming phone calls; determine purpose of callers and `gate keep' for executives as necessary.
• Protect operations by keeping information confidential and routed only to appropriate areas.
• Support visitor requests for meetings as required.
• Coordinate travel arrangements point-to-point and associated logistics.
• Prepare, process, review, and submit expense reports with timely submission.

Qualifications You Must Have:

• Typically requires a University Degree and minimum 5 years prior relevant experience or an Advanced Degree in a related field and minimum 3 years of experience or in absence of a degree, 9 years of relevant experience
• Proficient in Microsoft Office applications, including Teams, Outlook, Word, PowerPoint, and Excel
• Proficient verbal and written communication skills
• Excellent time management abilities
• Highly detail-oriented and proactive in anticipating leadership team needs
• Flexible and adaptable to changing business priorities
• U.S. Citizen or U.S. Person required as role may involve visibility to ITAR-related projects.

Preferred Requirements

• Bachelor's degree (BA/BS)

What We Offer:

Some of our competitive benefits package includes:

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!

Location/Type: Hybrid

• Farmington, CT is the location of this role