Data Entry Specialist

Job Description

Job Description

Job Title: People Specialist - Level 1 / People Associate Job Description

The People Specialist - Level 1 (People Associate) role provides essential support across a broad range of human resources activities, with a strong focus on accurate data entry, employee records maintenance, and HR process support. This position contributes to the smooth operation of People/HR programs and policies, supports conflict resolution efforts, and helps ensure that employee information is handled with care and confidentiality. The role is ideal for individuals early in their HR or administrative career who are eager to build experience in a professional, hybrid work environment.

Responsibilities

• Perform accurate and efficient data entry for HR and employee-related information, ensuring consistency and completeness in all records.
• Support the management and maintenance of employee records, helping to uphold data integrity and compliance with internal standards.
• Review and analyze offer letters to verify accuracy and alignment with established company policies and guidelines.
• Assist in the implementation and support of various human resources initiatives, policies, and procedures.
• Provide conflict resolution support by helping to address employee concerns and directing issues through appropriate HR channels.
• Communicate People/HR programs and policies clearly to employees and stakeholders, ensuring understanding and adherence.
• Maintain a high level of confidentiality when handling sensitive employee information and HR documentation.
• Collaborate effectively with team members to support shared goals and deliver consistent HR services.
• Utilize Microsoft Suite, Adobe Acrobat, and basic computer functions to complete daily administrative and HR-related tasks.
• Navigate HR systems and platforms, with the ability to adapt quickly to new tools and technologies.
• Provide general administrative support to the People/HR function, including organizing files, tracking tasks, and meeting deadlines in a fast-paced environment.
• Deliver professional and courteous customer service to internal stakeholders, responding to inquiries and requests in a timely manner.

Essential Skills

• 0–2 years of experience in human resources, administrative support, or a related industry.
• High school diploma or GED.
• Strong communication skills, with the ability to convey information clearly and effectively across various channels and to different stakeholders.
• Excellent organizational abilities, including managing multiple tasks, maintaining accurate records, and meeting deadlines in a fast-paced environment.
• Demonstrated ability to work collaboratively as a team player and contribute positively to team dynamics.
• High level of confidentiality and discretion when handling sensitive employee and HR information.
• System adaptability and comfort transitioning between different systems and platforms, with a quick learning curve for new tools and technologies.
• Proficiency with Microsoft Suite (such as Word, Excel, Outlook) and basic computer functions.
• Ability to provide professional customer service to internal stakeholders.

Additional Skills & Qualifications

• Experience with Adobe Acrobat for reviewing, editing, and managing documents.
• Familiarity with ServiceNow and PeopleSoft as HR systems is highly preferred.
• Previous experience in administrative support roles within HR or customer service environments.
• Interest in building a career in human resources and learning HR policies, procedures, and programs.
• Ability to participate in a hiring process that includes one virtual interview and one onsite interview.

Work Environment

This role is based in a hybrid work environment, with standard hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. Team members work onsite Tuesday through Thursday and remotely on other designated days, providing a blend of in-person collaboration and focused remote work. The position is located in a professional headquarters setting in Richardson, Texas, at 2375 N Glenville Drive. The assignment is planned for approximately six months to provide additional support to the People/HR function, with the possibility of extension to be determined. Work is performed using standard office technologies, including Microsoft Suite, Adobe Acrobat, and HR systems such as ServiceNow and PeopleSoft (where available), in a typical corporate office environment that emphasizes professionalism, confidentiality, and collaboration.

Job Type & Location

This is a Contract position based out of Richardson, TX.

Pay and Benefits

The pay range for this position is $19.50 - $19.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Richardson,TX.

Application Deadline

This position is anticipated to close on Sep 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.