Deputy Public Records Custodian

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Job Category:
Academic Staff

Employment Type:
Regular

Job Profile:
Compliance Admin (Inst)

Job Summary:

Situated in the Office of Compliance, the Deputy Public Records Custodian(DPRC) reports to the Public Records Custodian(PRC), who serves as the institutional Wisconsin Public Records Law compliance officer. The DPRC develops institution-wide policies in coordination with the PRC, independently manages a public records request caseload, develops and delivers public records trainings on campus in coordination with the PRC, creates public records guidance and procedures and provides consultation to personnel on matters regarding the public records law with the PRC.

The DPRC works closely with institutional stakeholders such as the Office of Legal Affairs, Strategic Communications, Intercollegiate Athletics, Research programs and researchers, Business Services, UW-Madison Police Department and Cybersecurity.

Key Job Responsibilities:

• Oversees, develops and participates in guidance and activities to raise awareness of the law and its purpose. (10%)

• Serves on records or data related committees as a subject matter expert on the Wisconsin Pubic Records law where appointed or assigned. (5%)

• Directs operational activities such as management of incoming requests including assigning and categorizing requests with the Public Records Custodian. (20%)

• Serves as a subject matter expert, providing guidance and oversight to university personnel on public records compliance, and related policies and procedures. (15%)

• Independently manages a public records caseload, working with both internal partners and public requesters of records to ensure compliance with the law. (50%)

Department:

Office of Compliance

Compensation:

The minimum annual salary for this position is $89,000. The actual salary will be based on experience and other qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Learn more here.

Work Location:

This position will primarily work in-person, with the possibility of remote work one day per week. The successful candidate must be able to work in person at UW-Madison within 6 months of hire.

Required Qualifications:

• 4+ years experience in legal, regulatory, government compliance, or related field.
• Ability to handle sensitive information and maintain confidentiality.
• Excellent communication and collaboration skills.
• Familiarity with or ability to quickly learn web-based workflow systems.
• Demonstrated leadership skills.

Preferred Qualifications:

• Direct experience working with the Wisconsin Public Records Law in a decision-making role; or similar experience with the Freedom of Information Act or other states sunshine laws in a decision-making role.
• Demonstrated ability to handle multiple complex projects with competing timelines and to work in a fast-paced work environment.
• Demonstrated decision making skills and experience working in a collaborative decision-making environment.

Education:

Bachelor's degree required

How to Apply:

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter
• Resume

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.


Contact Information:

Kory Breuer, HR Manager, View email address on click.appcast.io

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.


The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).


The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.