Sr Associate, Operations Accounting

Accounts Payable Clerk

Company is seeking a detail-oriented and highly organized Accounts Payable Clerk to join our Custodial team. In this role, you will be responsible for processing outgoing tax payments on behalf of our clients. You will ensure that all payments are processed accurately, on time, and in compliance with company policies. The ideal candidate has a strong work ethic, detailed quality checking, excellent data entry skills, and a commitment to maintaining accurate financial records.

Key Responsibilities:

• Invoice Processing: Receive, review, and verify invoices against reports.
• Enter invoice data accurately into the accounting system.
• Payment Processing: Prepare and process electronic transfers, wire payments, and check runs daily.
• Vendor Relations: Serve as the primary point of contact for client payment inquiries. Resolve discrepancies and exceptions.
• Record Keeping: Maintain accurate historical records by filing and scanning accounting documents.
• Month-End Close: Assist the finance team with month-end closing procedures, including account reconciliations, and preparing AP aging reports.
• Compliance: Ensure all accounts payable operations comply with internal controls, accounting policies, and tax regulations (e.g., collecting W-9s and assisting with 1099 preparation).

Qualifications & Skills:

• Education: High school diploma or equivalent required; associates degree in accounting, Finance, or Business Administration is strongly preferred.
• Experience: 3 years of proven experience in accounts payable, bookkeeping, or general accounting.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, or Oracle).
• Strong intermediate Excel skills (e.g., VLOOKUP, pivot tables).
• Attention to Detail: High degree of accuracy and precision in data entry and numerical calculations.
• Communication: Excellent written and verbal communication skills for interacting with internal departments and external vendors.