Admin Assistant | Glenwood Reg Medical Center | $15-17hr

The Administrative Assistant provides essential administrative and operational support to the Food & Nutrition Department. This role supports daily operations, financial reporting, catering and event coordination, retail marketing, patient engagement initiatives, and departmental workflow. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced healthcare environment.

Key Responsibilities

• Provide day-to-day administrative support to the Director, including calendar management, correspondence, and project coordination
• Prepare, organize, and maintain reports, presentations, and departmental documentation
• Organize meeting agendas, topics, and daily huddles
• Maintain accurate filing systems and records with confidentiality
• Support scheduling, reporting, and special projects as needed

Financial & Operational

• Assist with tracking departmental expenses, invoices, and supply orders
• Support preparation of financial reports and month-end summaries
• Submit weekly vendor orders for groceries, supplements, and supplies
• Calculate and maintain floor stock levels for each unit and Emergency Department

Staffing & Scheduling

• Assist with onboarding new hires and related documentation
• Input employee schedules into ADP and distribute printed schedules

Catering, Events & Engagement

• Coordinates and supports catering logistics for internal events and hospital functions, ensuring timely, high-quality service in partnership with culinary staff.
• Organizes patient celebrations and employee engagement activities in collaboration with clinical and departmental teams.
• Maintains the department events calendar and oversees planning details to ensure smooth execution of all events.

Patient Meal Service

• Ensures accurate and timely entry of patient diet orders to support safe meal service.
• Assists with late tray delivery in coordination with host/hostess staff to meet patient needs.
• Maintains daily rounding logs and completes food labeling and quality inspection reports to ensure compliance and service quality.

Qualifications

• 2+ years of administrative experience (healthcare or food service a plus)
• Strong organizational and multitasking skills with attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with ADP or similar systems preferred
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and work independently
• Collaborative, proactive, and service-oriented approach

Benefits

• Dental insurance
• Vision insurance
• Health Insurance
• 401k
• Paid time-off
• Paid holidays
• Referral program

Lemontree Healthcare policy is to provide equal employment opportunity to all qualified applicants and employees regardless of their race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, veteran status, status as a special disabled veteran, or any other protected criteria as established by federal, state, or local laws. Employment decisions at Lemontree are based solely upon relevant criteria, including an individual's capabilities, qualifications, training, experience, and suitability.