Project Controls Specialist

Project Controls Specialist

We are seeking a detail-oriented Project Controls Specialist to support a large-scale Wildfire Mitigation Program by managing reporting requirements associated with state and federal grants, including Department of Energy (DOE) funding. This role is responsible for ensuring reporting accuracy, maintaining compliance with grant requirements, monitoring budgets and expenditures, and meeting critical reporting deadlines. The ideal candidate has a strong financial analysis background, exceptional attention to detail, and experience interpreting complex grant, funding, or contractual requirements.

Responsibilities

• Manage grant-related reporting requirements for wildfire mitigation projects funded through state and federal programs
• Interpret grant requirements, funding agreements, and compliance obligations to ensure accurate reporting
• Prepare and submit complete, accurate, and timely grant reports
• Track project budgets, expenditures, forecasts, and grant funding utilization
• Generate financial, cost, and schedule reports to support project leadership and grant compliance
• Coordinate with Project Managers to obtain weekly and monthly cost and schedule updates
• Assist with project forecasting and expenditure analysis
• Monitor reporting deadlines and proactively manage deliverables to ensure funding requirements are met
• Respond to reporting, audit, and data requests from internal stakeholders and grant administrators
• Develop, maintain, and support project schedules and detailed cost tracking tools
• Collaborate with finance, accounting, grant management, and program teams to ensure data accuracy and consistency
• Support process improvements related to reporting, compliance tracking, and grant administration

Required Qualifications

• Bachelor's degree in Finance, Business, Accounting, or a related field (preferred)
• 5–10 years of experience in financial analysis, reporting, project controls, grants administration, or a related discipline
• Strong financial analysis and reporting experience
• Advanced Microsoft Excel skills, including:
• Pivot Tables
• VLOOKUP/XLOOKUP
• Complex data analysis and reporting
• Ability to interpret complex grant requirements, contractual language, and compliance obligations
• Strong attention to detail and commitment to data accuracy
• Excellent organizational, analytical, and time-management skills
• Ability to work independently and consistently meet strict reporting deadlines
• Strong written and verbal communication skills

Preferred Qualifications

• Grant management or grant reporting experience
• Department of Energy (DOE) grant experience
• Utility, energy, infrastructure, or regulated industry experience
• Experience with contract interpretation and compliance reporting
• Experience with:
• Primavera P6
• SAP Work and Asset Management
• Data analytics and reporting tools
• Background supporting federally funded projects or capital programs