Executive Assistant

Executive Assistant

Answer phones and direct calls; register and greet visitors

Perform document control and management, prepare documents and binding of presentation books for meetings

Create reports and PowerPoint presentations

Run weekly report for Executive VP

Manage calendars

Expense report processing including creation, tracking and approvals

Process Pcard Reports, reconcile monthly charges with receipts and coding

Travel coordination and planning, including booking of flights on corporate airplane, hotels, fleet car rentals and arranging interim home maintenance while executive is traveling

Manage email distribution lists; send out weekly emails

Gather signatures and approvals

Update spreadsheets

Organize weekly and monthly internal meetings, send out calendar invites with updated agenda, coordinate catering and set up conference calls, document weekly forecasts

Qualifications:

7-10 years' experience as Executive Assistant or Senior Administrative Assistant

Experienced in supporting executives and senior management in a corporate setting

Advanced Microsoft Word, Excel, PowerPoint and Outlook (Please note: Candidate will be skills tested as part of the hiring process for this role)

Maturity, professional presentation and verbiage, strong work ethic, character, values and a confident attitude; demonstrate prompt and consistent attendance

Exceptional follow-through, organization and attention to detail; multi-task and prioritize

Strong spelling, editing, proofreading, punctuation and grammar skills

Manage priorities in a fast-paced, deadline-oriented environment