Senior Right of Way Agent

Location: Ohio

Candidates must be comfortable traveling throughout Ohio to support project needs, landowner meetings, field visits, document execution, access coordination, and related right of way activities. This role offers per diem for eligible project related travel in accordance with project guidelines

Represent Halo in the Field and Help Move Ohio Projects Forward

Halo Land Management partners with leading energy and infrastructure companies to support critical development projects. Our teams provide land services across title, abstracting, right of way, land negotiation, documentation, landowner engagement, and project execution.

We move quickly, value accuracy, and care about how work gets done, not just that it gets done. As Halo continues to grow, we are looking for experienced independent contractors who can represent our clients professionally, manage complex right of way work with discipline, and deliver high quality results without needing heavy oversight.

As an Independent Contractor Senior Right of Way Agent, you will serve as a senior frontline connection between Halo, our clients, landowners, public officials, attorneys, and other project stakeholders. You will support right of way acquisition, explain project needs, negotiate agreements within approved authority, document activity with precision, and help move Ohio projects forward through consistent execution.

About the Engagement

This is an independent contractor opportunity for an experienced right of way professional who can work with autonomy, manage priorities, and stay accountable to project expectations. You will have flexibility in how you organize your work while meeting deadlines, maintaining accurate records, and communicating clearly with project leadership.

This role is a strong fit for someone with significant experience in right of way, land acquisition, utilities, infrastructure, oil and gas, real estate, easement negotiation, or a related field. The ideal contractor is organized, professional, responsive, and comfortable working in both remote and field based settings across Ohio.

You will work with project managers, coordinators, admins, title professionals, GIS resources, clients, and other land professionals, but you will be expected to manage your own daily activity, follow project standards, and take ownership of your assigned parcels, tracts, contacts, agreements, and deliverables.

What You Will Do

Right of Way Acquisition and Landowner Engagement

• Contact landowners, tenants, business entities, attorneys, public officials, authorized representatives, and other stakeholders by phone, email, letter, and in person visits to discuss project needs and right of way matters.
• Explain easement terms, access needs, temporary workspace, survey permission, construction impacts, restoration expectations, payment processes, and related project details in a clear, patient, and professional manner.
• Negotiate easements, access agreements, temporary workspace agreements, damage settlements, surface use agreements, and related project documents within approved authority and project guidelines.
• Escalate redlines, special requests, attorney involvement, nonstandard terms, title concerns, access disputes, damage concerns, and sensitive landowner issues for review.
• Build rapport with a wide range of landowners and stakeholders, including elderly individuals, high profile landowners, public officials, attorneys, business entities, family ownership groups, and authorized representatives.
• Represent Halo and its clients with professionalism, preparation, sound judgment, and respect in every interaction.

Documentation and Project Reporting

• Maintain accurate negotiator notes for every contact, including date, method of contact, participants, outcome, commitments made, and next steps.
• Correctly request agreements, payment documents, damage forms, access documents, closeout materials, and related project documents with complete and accurate information.
• Track and update parcel, tract, agreement, landowner, title, access, construction, restoration, and closeout status in project systems, spreadsheets, and trackers.
• Use accuracy trackers, quality reports, project feedback, and available resources to reduce errors, improve consistency, and avoid repeated issues.
• Ensure agreements, exhibits, maps, payment documents, damage forms, and related materials follow current project standards and approval requirements.
• Keep project leadership informed of status, blockers, landowner concerns, access issues, document needs, risk items, and upcoming priorities.

Field Work and Site Engagement

• Conduct field visits when needed to meet landowners, deliver documents, retrieve documents, support execution, coordinate access, review project impacts, or assist with closeout needs.
• Support route walks, tract visits, staking coordination, access planning, construction readiness, restoration follow up, and other field based project needs.
• Review parcel data, ownership information, route details, maps, exhibits, surveys, work descriptions, and construction plans to prepare for landowner conversations and field activity.
• Maintain reliable transportation for Ohio field work as required by the project.
• Present yourself professionally during all in person meetings, site visits, landowner conversations, and stakeholder interactions.
• Coordinate field and remote activity in a way that supports project timelines, landowner expectations, and client needs.

Independent Contractor Expectations

• Manage your own schedule while meeting project deadlines, communication expectations, and deliverable requirements.
• Stay organized across assigned parcels, tracts, contacts, documents, agreements, field visits, and follow up items.
• Work with minimal micromanagement while remaining responsive to project managers, coordinators, clients, and other project contacts.
• Review available resources, prior communications, maps, exhibits, project materials, and document standards before asking repeat questions.
• Take ownership of accuracy, documentation quality, timely completion, and professional execution of assigned work.
• Maintain the tools, transportation, technology, notary readiness, and professional preparation needed to perform the work.

What You Bring

• 5 or more years of experience in right of way, land acquisition, land, oil and gas, utilities, infrastructure, real estate, easement negotiation, surface acquisition, or a closely related field.
• Experience negotiating right of way agreements, easements, access agreements, temporary workspace agreements, damage settlements, surface agreements, or related land documents.
• Experience working on Ohio based land, right of way, energy, utility, infrastructure, transportation, oil and gas, or development projects.
• Working knowledge of right of way concepts, landowner outreach, easement acquisition, access coordination, parcel review, basic title concepts, maps, exhibits, legal descriptions, and project documentation.
• Ability to review parcel data, maps, exhibits, surveys, route details, construction drawings, environmental constraints, and restoration documentation.
• Strong written and verbal communication skills.
• Clear note taking, professional email etiquette, and accurate documentation habits.
• Comfort using email, spreadsheets, web based CRM tools, project trackers, document systems, GIS resources, county records, and project platforms.
• Reliable transportation and willingness to travel for Ohio field visits when required.
• Ability to work independently while staying aligned with project guidelines, client expectations, and deliverable requirements.
• Strong follow through, responsiveness, judgment, professionalism, and attention to detail.
• A commissioned field notary in Ohio, or the ability and willingness to obtain commission within a defined timeframe, is preferred.
• Prior experience with electric, pipeline, transmission, distribution, renewable energy, transportation, road, utility, forestry, site access, or construction support projects is also valued.

Contractor Profile

A strong independent contractor for this role is someone who takes ownership of the work. You do not need to be micromanaged to stay productive. You communicate early, document thoroughly, and understand that right of way work requires patience, persistence, accuracy, sound judgment, and professionalism.

You will thrive in this opportunity if you:

• Enjoy managing your own work while being accountable for clear deliverables.
• Are comfortable balancing remote outreach, field visits, documentation, negotiation, issue resolution, and follow up.
• Take pride in accurate notes, clean records, complete agreement requests, and timely project updates.
• Can represent Halo professionally with landowners, clients, attorneys, public officials, construction contacts, and peers.
• Are willing to handle both complex stakeholder conversations and foundational project work, including document coordination, access follow up, data updates, and closeout support.
• Bring a team first mindset, even while working as an independent contractor.
• Stay calm, organized, and solutions focused under deadline pressure.