Academic Department Coordinator - Environmental Studies

Academic Department Coordinator - Environmental Studies

Amherst College invites applications for the Academic Department Coordinator - Environmental Studies position. The Academic Department Coordinator - Environmental Studies is a part-time (20 hours per week), year-round position. The expected salary range for this job opportunity is: $27.00-31.00 per hour.

Provides comprehensive administrative support in all areas of operation in an academic department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include: faculty support; curricular support; event management; budget support, financial transactions and student employment coordination; communications and office management. Serves as the first point of contact for the department on campus and is required to work on campus 80% of their weekly hours when classes are in session.

Summary of Duties and Responsibilities

Faculty Support

• Attend department meetings and support the chair in preparing relevant materials
• Assist in faculty searches, including coordinating search process logistics
• Assist with reappointment, tenure, and promotion processes
• Handle clerical, ordering, and scheduling tasks for the department

Curricular Support

• Update course information in the Course Catalog, CPI, and Workday
• Assist with course logistics
• Assist with departmental majors' records
• Manage the course evaluation process for non-tenured faculty
• Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, and other academic matters
• Coordinate the department's majors' annual prizes and fellowships

Event Management

• Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
• Coordinate venues, receptions, and publicity for all departmental events

Budget Support, Financial Transactions, and Student Employment

• Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
• Assist principal investigators with grant reporting and expenses, if required
• Process purchase orders, invoices, and reimbursements
• Create budgets in collaboration with the department chair and director of academic finance
• Coordinate and maintain student and casual hiring

Communications and Office Management

• Maintain department website and electronic files
• Scheduling and stocking of supplies in departmental common space(s)
• Serve as the liaison between the department and students, faculty, and staff across campus, and the wider community

Qualifications

Required:

• High School Diploma or Equivalent
• 1 year of related experience
• Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
• Experience working collaboratively with a diverse community
• Successful completion of required background and reference checks

Preferred:

• Associate's Degree
• 3 years or more of related experience at a higher education institution
• Experience working with Workday or other ERP software