Travel & Meetings Program Specialist

Job Title: Travel & Meetings Program Specialist

Pay Rate: $37.50 / hour

Schedule: 35 hours per week (Hybrid: Monday–Thursday on-site in Midtown Manhattan, NY; open to part-time hours)

Reports To: Director, Office Services – Travel & Meeting Services

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About the Role

We are seeking an analytical and detail-oriented Travel & Meetings Program Specialist to deliver strategic insights, manage key vendor relationships, and optimize our global travel and meetings operations. This individual contributor role acts as a primary subject matter expert, analyzing spend data, driving program compliance, and supporting key technology migrations (including AMEX GBT) to build a best-in-class travel experience across global, regional, and local teams.

Key Responsibilities

• Budget & Financial Oversight: Serve as the primary contact for the Travel & Meetings budget. Perform monthly financial reviews with Finance to track expenditures, analyze spend, and ensure budget alignment.
• Invoice & Payment Processing: Manage invoice tracking, initiate payment approvals, and follow up internally to guarantee timely payments to suppliers.
• System & Platform Management: Extract Meeting IDs from Cvent to ensure accurate expense tracking. Partner with suppliers to consolidate travel spend data and launch enhanced analytics dashboards.
• Data & Analytics: Conduct detailed financial analyses and KPI tracking. Deliver ad-hoc presentation decks (PowerPoint) for leadership to identify savings opportunities, increase online adoption, and reduce leakage.
• Stakeholder Collaboration: Partner with HR, Finance, and frequent travelers to share behavioral insights, execute communications, and ensure program compliance across all brand functions.

Qualifications

• Strong background in corporate travel, meetings management, or travel data analytics.
• Hands-on experience with travel and event platforms (e.g., Cvent, AMEX GBT).
• Proven ability to analyze complex data sets, perform financial reconciliations, and generate executive-level presentations. xhyhwjd
• Excellent communication skills with experience managing supplier relationships and collaborating across matrixed corporate functions.