Fleet Coordinator (Administrative Specialist 2)

Job Title

Fleet Management & Parking Coordinator

Job Description

If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The New Jersey Judiciary Office of Management and Administrative Services is seeking a professional with excellent interpersonal, organizational, and time-management skills to work in the Office Services unit under the direction of the supervisor. The selected candidate will perform administrative functions as the Fleet Management & Parking Coordinator for the statewide Judiciary fleet and act as liaison between the Office Services unit and individual vicinage and central office vehicle coordinators.

Example of Duties

• Establish and maintain working relationships with vehicle coordinators, members of other state departments, and outside auto repair, tow, collision, and fuel vendors.
• Review and compile fleet-related reports, including accident/incident reports, maintenance due, EZPass, fuel, and vehicle usage data.
• Coordinate and train vicinage and central office vehicle coordinators on Judiciary vehicle policies and responsibilities.
• Schedule new and surplus vehicle appointments between vehicle coordinators, Department of Treasury, and towing vendors.
• Maintain Fleet Management filing system, consisting of all vehicle usage logs, maintenance requests, and new and surplus vehicle requests; to include retaining and destroying files per Judiciary Retention Guidelines.
• Conduct quarterly audits of vehicle usage logs and of EZPass transponders.
• Maintain and review report of all vehicle registration and state inspection expiration dates.
• Assume vehicle coordinator responsibilities for Office Services fleet to include processing all motor pool request, entering monthly usage logs, ensuring all vehicle maintenance and car washes are complete, and reviewing monthly fuel purchases.
• Manage parking program permits and duties for the central office, including for reserved and non-reserved interior and exterior parking. Update and process parking permits and reports as needed.

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

Graduation from an accredited college or university with a bachelor's degree.

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See

Supplemental Information

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY: The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.