Office Assistant 2 Temporary Hire

Temporary Role With Surface Water Management

Why it's a great opportunity: In this temporary role with Surface Water Management (SWM), you will be supporting the digitization and organization of records for the division. Maps, GIS data, historical documentation, property boundaries, flood zones and more are currently on multiple media sources. In an effort to be more efficient, these documents must be prepped, scanned, indexed, and saved to the server and/or archived through extensive quality control measures in accordance with the Washington State and Pierce County records retention policies. This will improve the processes and efficiency of the Pierce County SWM team.

Why it's a great department: PPW stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies. PPW's team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community. The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few! Learn more about Planning and Public Works here.

How to be successful in the role: In this role your success will come from learning and using Pierce County policies and procedures for digitization and begin training in various software, equipment and electronic file systems. Your willingness and ability to be flexible, eager to learn, focus on customer service, attention to detail and a keen ability to ensure accuracy will be key skills in this position.

Your future in this role: You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core daily responsibilities:

• Review files and prepare for scanning.
• Digitize documents, photos, maps and survey information.
• Index scanned materials and save them to the County's server using proper naming conventions.
• Prepare scanned records for destruction by entering the file and document information into a destruction log.
• Review of electronic files for duplication and those that no longer have a retention value.
• Assist with the consolidation of two storage sheds, including physically moving materials.
• Other duties as assigned.
• Experience with electronic file storage and management.
• Strict attention to detail and accuracy.

Minimum Qualifications:

• Additional education or related experience may be substituted equally for the recruiting requirements.
• One year of general clerical work experience using Microsoft Office applications (e.g., Word, Excel, Outlook, TEAMS, etc.).
• A resume and cover letter are required for this position.

Preferred Qualifications:

• Digitization/document scanning experience.
• Records management experience is a plus.

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to:
• If you have a question about this opportunity, please email the Recruitment Team at View email address on click.appcast.io and specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at View phone number on click.appcast.io, at least two days prior to the need.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.

Guided by the County Executive's Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home.

We are unable to sponsor or take over sponsorship of an employment visa at this time.