Legal Secretary

Salary: $28.00 - $39.20 Hourly
Location : District Attorney - Minden, NV
Job Type: Full Time
Job Number: 26/27-00015
Department: District Attorney
Division: District Attorney
Opening Date: 07/31/2026
Closing Date: 8/14/2026 4:00 PM Pacific


DESCRIPTION
**Applications are reviewed on a regular basis. The posting may close prior to the listed closing date .****Individuals are encouraged to apply immediately. **

The Douglas County District Attorney's office is seeking an individual with experience in providing high quality legal office support for the position of Legal Secretary. By ensuring the efficient and accurate completion of all assigned work, the Legal Secretary assists the department in achieving its mission to pursue justice through the fair and ethical prosecutions of criminal offenders, to seek justice for victims of crime, to create a safer community through positive partnerships with law enforcement and other community members, and to earn and hold the trust and respect of the citizens that we are privileged and honored to serve. The right individual will be one who is a n efficient and hardworking individual with a keen eye for detail, a proven ability to produce high-quality work with accuracy and consistency, and an u nderstanding of the importance of the work the office undertakes.

In addition to the application, the department requests that you attach a resume and a cover letter illustrating the value you believe your strengths and experience will bring to the position.

Primary Objectives
Performs intermediate work through a wide variety of difficult, technical, complex or specialized administrative and legal support services to attorneys and staff; administering for department IT software; performs related tasks as apparent or assigned.

Supervision Exercised
None

PRIMARY DUTIES AND RESPONSIBILITIES

1. Performs case preparation for court; creates physical and electronic files; runs criminal histories and DMV records; orders certified priors, distributes discovery, requests evidence, files documentation with courts, maintains files.
2. Receives and screens calls from litigants, attorneys, judges and the public; answers inquiries on a variety of subjects related to department and/or County activities.
3. Performs court processing; watches JAVs recordings (court hearings), schedules hearings, adds court case numbers, closes cases, enters sentencing, expedites document deliveries to court.
4. Performs closing and auditing of files; closes physical and electronic files, scans documentation, purges physical files as required.
5. Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.
6. Processes traffic citations, pretrial conferences and trials; runs DMV history, vehicle registration, addresses warrant hits; assists attorneys with processing of paperwork.
7. Prepares and composes correspondence, reports, forms, contracts and specialized documents; ensures proper handling of confidential and sensitive information.
8. Proofreads and checks materials for accuracy, completeness, and compliance with departmental policies and regulations.
9. Enters and retrieves data and prepares reports using a variety of software programs; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
10. Maintains department copy of the Douglas County Code; assist with posting to the website; update NRS and other legal documentation assets.
11. Calendars and schedules court dates, meetings and appointments for attorneys.
12. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
13. May train and direct the work of temporary staff for special projects or programs.
14. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
15. Contributes effectively to the accomplishment of team or work unit goals, objectives, and activities.

MINIMUM QUALIFICATIONS/CERTIFICATIONS & LICENSES

MINIMUM QUALIFICATIONS

• High School diploma or GED and two (2) years of experience providing legal office support to staff; OR an equivalent combination of education, training and experience.

CERTIFICATIONS /LICENSES

• State of Nevada Notary Public within six (6) months of date of employment.
• FBI - JLINK certification within six (6) months of date of employment.

WORKING CONDITIONS/ACKNOWLEDGEMENTS

WORKING CONDITIONS
The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• This work is sedentary and requires little exertion of force.
• Work regularly requires sitting, speaking or hearing, using hands and repetitive motions; occasionally requires standing, walking, kneeling or crawling and reaching with hands and arms.
• Work has standard vision requirements; vocal communication is required for expressing ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).
• Work has no exposure to adverse conditions.

ACKNOWLEDGEMENTS

1. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
2. Employment is contingent upon successful completion of background/screening.
3. Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.
4. This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions expected of the incumbent. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Incumbent may be asked to perform other duties as required.

Douglas County provides benefits to full-time employees. Benefits are prorated for part-time employees working 20-29 hours per week. Part-time employees working 19 hours or less, as well as on-call employees, are not eligible for benefits.


No Nevada State income tax.

Retirement - Public Employees' Retirement System of Nevada (PERS)
Douglas County contributes 36.75% of an eligible regular member and 50% of an eligible Police and Fire member's salary for retirement.


Deferred Compensation Plans - Employees have the option to participate in a deferred compensation program through , which is funded by the employee.


Employee Perks

• Vacation : Accrued at the rate of 4.6154 hours per pay period, or 120 hours per year (increase with years of service).
• Sick Leave : Earned at the rate of 3.6923 hours per pay period, or 96 hours per year.
• Holidays : 12 paid holidays per year.
• Employee Recognition Programs
• Annual Gym Membership
• Employee Assistance Program (EAP)
• Tuition Reimbursement Programs

Health Insurance
As a Douglas County employee, you'll enjoy a comprehensive benefits package with several medical plan options, plus dental and vision coverage, life insurance, and disability insurance. Benefits start on the first of the month after a 30-day waiting period. To learn more about our health insurance and employee benefits, please visit our


Compensation
Douglas County uses a Pay for Performance compensation system, where employees receive annual performance evaluations and may be eligible for merit-based salary increases. Qualified employees can earn up to a 3% merit increase on their anniversary date, and may also receive an annual Cost of Living Adjustment (COLA) during the first pay period of each fiscal year, based on the Consumer Price Index, up to a maximum of 5%. In addition, eligible employees who demonstrate exceptional, above-and-beyond performance may receive further compensation through the County's Recognition of Excellence Program.
01


What is your highest level of completed education?

• High School or GED
• Vocational Certification
• Associate's Degree
• Bachelor's Degree
• Master's Degree or Higher
• None of the Above

02


How many years of experience do you possess providing legal office support to staff? (All experience must be listed in work history)

• No experience
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years

03


Briefly describe your experience of providing legal office support, including specific duties or tasks performed.
04


Are you a current Notary Public in the State of Nevada or are you able to become one within six (6) months of date of employment? (Obtaining Notary commission is funded by the department)

• I am a current Notary Public in the State of Nevada
• I am able to become a Notary Public within six (6) months of date of employment.
• I AM NOT a current Notary Public and WILL NOT be able to become one within six (6) months of date of employment.

05


Do you hold current FBI-JLINK certification, or are you able to obtain certification within six (6) months of date of employment.

• I hold current certification.
• I am able to obtain certification within six (6) months of date of employment.
• I DO NOT hold current certification, and I WILL NOT be able to obtain certification within six (6) months of date of employment.

06


Please indicate your level of proficiency with Microsoft Word.

• No experience
• Basic
• Intermediate
• Advanced

07


Please list any legal case management systems or other relevant software programs you are proficient in.
08


Briefly describe why you are interested in the Legal Secretary position with Douglas County.
09


In addition to completing the application, have you attached a resume and a cover letter illustrating the value you believe your strengths and experience will bring to the position?

• Yes
• No

10


Douglas County requires applicants to list all work history from your most current employment to 10 years back. If relevant experience is over 10 years please list it on your application. ***Writing "See Resume" on the application in place of completing your information is not acceptable.***Have you listed your current employment through 10 years of work history on your application in addition to listing any relevant experience that exceeds 10 years?

• Yes, I have listed all work history from most current to 10 years back.
• I do not have 10 years of work history, but I have included all employment history.
• I have relevant experience that exceeds 10 years, and I have included the experience on my application.
• No, I have not listed all work history from most current to 10 years back.

11


Are you able to perform the primary duties and responsibilities of the job listed on the job description with or without a reasonable accommodation?

• Yes
• No

12


Douglas County employees are required to uphold the County's Values and are evaluated based upon these Values. MISSION STATEMENT Working together with integrity and accountability, the Douglas County team is dedicated to providing essential and cost-effective public services fostering a safe, healthy, scenic, and vibrant community for the enjoyment of our residents and visitors. VALUES STATEMENT Integrity - We demonstrate honest and ethical conduct through our actions. Accountability - We accept responsibility for our actions. Customer Service - We deliver efficient and effective service with an attitude of respect and fairness. Leadership - We establish the tone and direction for success motivating and inspiring others to accomplish a shared vision. Communication - We ensure open dialogue through proactive listening and sharing of information throughout the organization and the community. Teamwork - We work together to achieve shared goals.Respect - We will treat all citizens, employees, and visitors with respect.Do you understand Douglas County's Mission and Values Statement and will you be able to uphold them if hired?

• Yes
• No

Required Question