Administrative Support Specialist

Job Type

Full-time

Description

Are you highly organized, detail-oriented, and passionate about supporting a team that makes a difference?

We're seeking a full-time

Administrative Support Specialist - Outpatient

to join our team in

Calais, Maine,

and help ensure the smooth and efficient operation of our outpatient services.

Position Summary The Administrative Support Specialist plays a vital role in providing administrative assistance to clinical staff and supporting daily operations within the outpatient office. This position works closely with interdisciplinary teams, maintains a patient-centered approach, and contributes to a positive, supportive environment for clients and staff alike.

Key Responsibilities Client Services

Serve as the first point of contact for clients and visitors. Complete administrative components of client intakes and set up Electronic Service Records (ESR). Collect and process payments; establish client fees and payment agreements. Maintain staff schedules and send appointment reminders. Billing & Financial Management

Process daily deposits and maintain money controls per agency policy. Track insurance authorizations and submit extension requests as needed. Verify insurance information and assist in resolving billing errors. Case Record Management

Maintain and update ESR administrative components, including client programs, statuses, and guarantors. Run reports, scan external documents, and manage paper file storage and destruction per retention guidelines. Fulfill record requests from external entities. General Administrative Support

Answer and direct phone calls; process mail and inter-office communications. Maintain inventory of office supplies and coordinate with IT for technical needs. Provide general clerical support, including mailing, scanning, faxing, and copying. Ensure compliance with agency policies and procedures. Additional Duties

Participate in the orientation and training of new staff. Provide support to staff in satellite offices as requested. Why Join Us?

Supportive and collaborative team environment Full Benefits Package

Health Dental Vision Life 403b Retirement (with match) Pet Insurance Employee Assistance Programs Tuition Reimbursement Supplemental Insurance and more

Flexible work schedule Opportunities for ongoing professional growth A warm, welcoming practice dedicated to client well-being If you're ready to bring your administrative skills to a team that values quality, compassion, and collaboration, we'd love to hear from you.

AMHC is an equal opportunity employer.

Requirements

This position required a High School diploma or equivalent. Basic courses in business/secretarial areas. Good-to-excellent working knowledge of general office procedures to maintain efficient support services.

Salary Description

$36,763 - $44,116 annually