Administrative Specialist Sr

Life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b) Mar 03, 2026 Administrative Specialist Sr Job ID: 322264 Location: Mesa Community College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $19.26 - $25.04/hourly, DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators live out our vision‑creating excellence in education for a better world. We focus on people‑not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community—we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Campus Statement Mesa Community College (MCC) is celebrating its 60th anniversary in 2025. The college is nationally recognized for its excellence in university transfer, career and technical programs, civic engagement, and innovative education. Serving more than 25,500 students annually, MCC offers a range of degree and certificate programs across its two campuses and additional locations. MCC students contribute more than 8,500 hours of community service annually. MCC serves as a key resource for education, workforce development, and lifelong learning. The college enhances student success through Guided Pathways with Integrated Support Services. A Hispanic Serving Institution, nearly 50% of MCC students are first‑generation college attendees, and it boasts the largest Indigenous student population among Maricopa County Community College District colleges, supporting students from 22 Arizona tribes and additional out‑of‑state tribes. Our award‑winning faculty are committed to helping students achieve their goals through high‑quality education, training and undergraduate research opportunities. Located in the East Valley of Phoenix, Arizona, MCC is one of 10 MCCCD colleges. Learn more at mesacc.edu. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports employees and their families. The benefits package includes comprehensive medical, dental, vision, paid time off, 20 paid observed holidays, life insurance, AD&D, short‑term disability, Arizona State Retirement System pension, optional retirement plans (403(b), 457(b), Roth options), tuition reimbursement, annual professional development funding, flexible work schedules, and a wide range of health & wellness programs. Additional benefits include district‑wide wellness workshops, monthly health & wellness newsletters, diabetes programs, employee assistance program, sight‑on‑site eye care, mobile mammography screenings, pre‑retirement planning events, and qualification for Public Service Loan Forgiveness. Job Summary The Administrative Specialist supports the Development Office by providing day‑to‑day administrative, financial, and donor‑related support. Responsibilities include coordinating schedules, meetings, projects, processing charitable gifts, maintaining donor records, and assisting with basic budget tracking and purchasing. The role works closely with development staff, faculty, and campus partners to ensure smooth operations and timely follow‑through. The ideal candidate is highly organized, detail‑oriented, and enjoys supporting a mission‑driven team focused on student success. Essential Functions 30% – Administrative & Project Support Schedules, prioritizes, and coordinates administrative support for the Development Office, including meetings, events, calendars, and office operations. Assists with research, information gathering, and coordination of projects to meet deadlines. 20% – Financial & Purchasing Support Prepares purchase requisitions using FMS, tracks purchase orders, monitors office supplies, and assists with budget tracking and expenditure reporting. Verifies account balances and supports accounts payable requests. Accurately processes and deposits charitable gifts, ensuring correct fund allocation, and generates pledge reminders and donor invoices while maintaining detailed gift tracking documentation. 20% – Donor & Data Management Enters and maintains donor records, processes charitable gifts, ensures supporting documentation is complete, and generates standard reports, correspondence, and communication materials. 20% – Front Office & Customer Service Supports planning and coordination of donor receptions, alumni gatherings, and stewardship meetings; manages event and meeting logistics including catering, space booking, and A/V setup; drafts thank‑you letters, emails, donor reports, and recognition materials in partnership with the Philanthropy and Alumni Engagement team; and serves as a professional and welcoming liaison between the college and donors, alumni, and partners. 10% – Other Duties as Assigned Provides adaptability and collaborative spirit to assist with additional tasks as needed to support the department's goals and college mission. Minimum Qualifications Associate's Degree from a regionally accredited institution and two full‑time equivalent years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR an equivalent combination of the conferred degree and directly related full‑time work experience sufficient to successfully perform the essential duties of the job. Desired Qualifications Experience providing administrative support in a professional office environment. Strong customer service and communication skills. Proficiency with Microsoft Office (Word, Excel, Outlook) or equivalent. Experience assisting with budget tracking, purchasing, or financial processes. Experience using a database or CRM system (donor database preferred). High attention to detail and ability to manage multiple priorities. Experience working in higher education, nonprofit, or development/foundation setting (preferred). One year of relevant full‑time MCCCD experience during the previous two years. Special Working Conditions Work Schedule: Monday – Friday, 8am – 5pm. May be required to work evenings and weekends. May be required to lift or carry up to 25lbs. This position is fully on‑site with no remote options. Required to sit for prolonged periods and view a computer monitor. MCC does not sponsor work visas. How to Apply Applicants must submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of application. Additional materials will not be accepted after the posting has closed. Missing or incomplete employment history will not be considered. Applicants should provide: • Clear illustration of how experience, knowledge, and education meet the qualifications; • Indication of former or current employment status (Full‑Time or Part‑Time); • Employment history in month/year format with job title, duties, and employer; • Three professional references if not included in resume. Applicants currently working for MCCCD campuses should use the HCM Employee Self Service page to apply. Non‑MCCCD employees should apply at For technical issues, contact MCC Human Resources at View email address on click.appcast.io. Hours of operation: 8:00 am – 5:00 pm Arizona time. Posting Close Date Open until filled. First review: 1/26/2026. Applications received after the review date may not be screened. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate in employment or education against any applicant, employee, or student based on race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status, age, disability, veteran status, or genetic information. Title IX prohibits exclusion or discrimination based on sex. MCCCD provides a gender‑equitable environment. Incidents of misconduct should be reported to the college Title IX Coordinator. The Clery Act requires disclosure of crime information on and around campuses. Apply Now Visit: Helping all candidates find great careers is our goal. The information you provide here is secure and confidential. We are now directing you to the original job posting. Please apply directly for this job at the employer’s website. #J-18808-Ljbffr