Construction Project Accountant

Construction Project Accountant

We are looking for a Construction Project Accountant at Gainesville, Florida.

Job Purpose

Ensures timely and accurate processing of customer billings and job maintenance. Assists Project Managers with budgets and job cost accuracy.

Essential Duties & Responsibilities

• Read and understand contracts, especially regarding billing details and subcontractor terms.

• Coordinate job specific sales tax exemptions by filing for exemption in company's name and communicating to the appropriate internal departments.

• Calculate, prepare, and record customer monthly billings according to customer contract including all required forms and documentation within deadlines (including Davis-Bacon Certified Payroll).

• Review and process subcontractor invoices and payments.

• Maintain subcontractor certificate of insurance records.

• Prepare and submit release of liens for customers and vendors.

• Respond to inquiries from customers and subcontractors regarding accounts receivable.

• Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service-related to billing.

• Coordinate and facilitate contract change order budget adjustments with accompanying cost breakdowns for input into software.

• Perform job maintenance to include:

  • Setup new jobs.

  • Uploading job budgets.

  • Enter contract values and change orders.

• Close out jobs, including all needed steps.

• Detailed review and analysis of job cost sub-ledger to identify and resolve variances.

• Maintain accurate and complete electronic job folders through timely filing of invoices, check copies, lien waivers, insurance certificates, and fully executed contracts.

• Prepare weekly job cost reports for superintendents and project managers.

• Validate daily timesheet and expense entries made by superintendents are accurately charged to projects.

• Maintain state and local licenses, certifications, and tax accounts for projects.

• Drive improvement in existing business processes.

• Other duties as assigned.

Minimum Qualifications

• HS diploma. AA preferred.

• 10+ years of experience in billing, preferably in the Construction Industry.

• Proficient in Microsoft Word and Excel.

Preferred Qualifications

• Deltek Costpoint experience.

• Construction billing experience.

Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, scanners, etc. Extended hours may be required to meet deadlines.