Accounts Receivable Specialist

Job Description

Job Description

We are looking for a strong Accounts Receivable Specialist to join our time onsite in Boynton Beach, FL.

Top 5 Non‐Negotiables

• Proven ability to generate high-volume customer invoices (25–50+ per day) with consistent accuracy and minimal oversight
• Experience working in a documentation-driven billing environment where invoices require complete backup before release
• Strong understanding of job cost–based billing , including coding invoices and alignment with NTE amounts
• Ability to manage multiple client billing requirements including formats, portals, and submission protocols
• Demonstrated discipline in structured billing workflows , including validation and approvals prior to invoice release

Overview:

Our client is a nationwide commercial General Construction & Facility Maintenance organization built on respect, collaboration, and doing the right thing—for our clients and for each other. Our culture values clear communication, mutual support, and professionalism at every level. We believe people do their best work when expectations are clear, contributions are recognized, and teams work together toward shared goals.

We are looking for individuals who take pride in their work, communicate respectfully, and value being part of a team. The right candidate is dependable, organized, and approaches their responsibilities with care and professionalism. We value people who are willing to learn, contribute positively to the workplace, and support their coworkers in a collaborative environment.

The Accounts Receivable Specialist Role is primarily responsible for high-volume, accurate, and timely customer invoice generation to support cash flow.

Key Responsibilities – Customer Billing

· Generate high-volume customer invoices based on work orders, proposals, and completed services

· Validate scope, pricing, and backup documentation prior to invoice issuance

· Coordinate with operations to resolve incomplete billing packages

· Ensure compliance with client billing requirements and formats

· Issue invoices timely in accordance with contract terms

Billing Accuracy & Documentation

· Maintain complete invoice files with required backup (photos, service reports, approvals)

· Ensure compliance with internal approval workflows

· Resolve discrepancies prior to invoice release

· Maintain audit-ready documentation standards

Performance KPIs (Core to Role)

· Invoice Production: 25–50+ invoices/day depending on complexity

· Turnaround Time: 24–72 hours from service completion to invoice issuance

· Accuracy Rate: 98%+ first-pass accuracy (minimal rework)

· Document Completeness: 100% invoices supported by required backup

· A/R Impact: reduce billing delays and support timely collections

Qualifications

· 3–5+ years of AR or billing experience (construction/service industry preferred)

· Strong understanding of contract-based and documentation-heavy invoicing

· Proficiency in accounting software and Excel

· High attention to detail and ability to handle high-volume billing

· Strong communication and coordination skills

Preferred Experience

• Supporting job cost–driven billing workflows , including coding invoices to jobs/work orders, validating backup documentation, and ensuring alignment with approved not-to-exceed (NTE) amounts
• Service-based or vendor-managed environments where invoices are required to be supported by service documentation, proposals, and closeout packages prior to submission
• Working within multi-location or multi-state operations , managing varying client billing requirements, formats, and submission protocols
• Contributing to or improving accounts receivable and billing workflows , including documentation standards, approval processes, and invoice quality control procedures
• ERP or accounting system implementations or transitions (Microsoft Dynamics 365 Business Central or similar), including adapting to structured billing processes and system-driven workflows