Assistant City Administrator

Under general direction of the City Administrator, the Assistant City Administrator performs a variety of professional and technical administrative activities, providing professional assistance and support for administrative functions. Work performed includes complex, responsible, and confidential tasks, policy development, research and data analysis, special projects, and other related work, requiring a thorough knowledge of organizational procedures and precedents. This position requires the ability to work independently, exercising good judgment and initiative. This position qualifies as emergency personnel as permitted Wis. Stat. Sec. 66.0502. Responsibilities Supports, assists, and advises the City Administrator on a wide variety of city issues and policies relating to all areas of municipal services. Assists the City Administrator in the administration of all day‑to‑day operations of the city government. Manages and oversees the computer network, including maintenance and trouble‑shooting; coordinates the activities of the city’s computer‑network consultant; oversees related purchases and projects. Researches and collects information from other governmental units or from reference materials, analyzes information, develops conclusions based on this information, and presents information to the Common Council or to various boards or commissions. Prepares, distributes, and receives information related to requests for proposals, services agreements, and various special projects; makes recommendations based on review and conclusions. Prepares, authors, and develops various policies, budget‑related documents, and other written materials as required. Assists in ordinance development and recodification of the Municipal Code. Assists the City Administrator in contract negotiations and provides costing analysis for various employee groups. Assists the City Administrator in strategic planning efforts for the city. Collaborates with department heads to develop strategic initiatives consistent with the city’s mission, vision, and guiding principles. Compiles statistics and analyzes data to monitor program performance, services, resource availability, and staffing needs. Assists the City Clerk’s Office in the administration of elections. Assists the City Administrator in the implementation of community and economic‑development priorities. Compiles information for preparation of the annual budget; retrieves financial data as needed. Communicates with department managers, employees, and the public. Attends various meetings of the Human Resources Committee, Plan Commission, Finance Committee, Common Council, and other various meetings as required; takes and transcribes minutes as needed. Receives information requiring considerable judgment or discretion regarding city business. Determines priority of and routes correspondence; independently composes and prepares correspondence. Researches and develops various policies and procedures. Assists as needed in the event of city‑wide emergency‑management activated events. Serves as author/editor of the city magazine and other publications. Prepares grants report for annual audit; serves as CVMIC grant‑program coordinator. Chairs and directs the work of the Insurance Claim Reduction Committee. Researches products and services and makes recommendations; works with various consultants, vendors, and brokers regarding various purchases and services agreements. Administers the city website, social media, and service‑request software. Maintains prompt, predictable, and regular physical attendance. Performs other related duties consistent with the function of the classification; other duties as assigned. Desired Minimum Qualifications Education and Experience: Graduation from an accredited 4‑year college or university with a degree in Public or Business Administration, Human Resources, Political Science, or a related field; Master’s Degree preferred. Five (5) years of progressively responsible management experience in public administration or with governmental agencies; supervisory level experience desirable. A combination of education and experience that can be demonstrated to result in the possession of the knowledge, skills, and abilities necessary to perform the duties of this position may also be considered. Necessary Knowledge, Skills and Abilities: Strong ethics base built upon integrity, honesty, and respect; exceptional character and ability; ability to maintain confidentiality. Ability to deal with people fairly and effectively. Excellent organizational, analytical, and problem‑solving skills. Thorough knowledge of budgeting, governmental finance, and economic development. Strong collaborative skills and exceptional ability to establish and maintain effective working relationships. Ability to communicate effectively with the public/customers on matters requiring considerable discretion and knowledge, and to tactfully deal with complaints and questions; exceptional oral and written communication skills. Ability to exercise excellent grammar, spelling and punctuation skills; extensive knowledge of modern office methods and procedures, equipment and filing systems; business letter and report writing techniques and statistical and record‑keeping principles and procedures. Thorough knowledge of the principles and practices of modern municipal administration, as well as a solid understanding of the functions of municipal government. Knowledge of laws and statutes governing municipalities. Ability to compose correspondence with an accurate typing speed of at least 50 words per minute; transcribe dictation accurately and perform mathematical calculations with speed and accuracy; ability to use a ten‑key calculator. Ability to take responsibility for compiling and organizing various reports; to research and obtain pertinent information from available resources and to use various software to present graphs, charts and exhibits requiring independent judgment. Computer skills including proficiency with Microsoft Office software, email, and internet. Ability to effectively communicate, orally and in writing. Ability to work independently. Ability to maintain effective working relationships with co‑workers and the public. Special Requirements Possession of a valid Wisconsin motor vehicle operator’s license and willingness to use own transportation in the course of performing required duties (mileage paid); evidence of personal motor vehicle liability insurance as outlined in city policy. Loss of license or insurance is a cause for demotion or termination. Tools and Equipment Used Personal computer and related software; multi‑line telephone; calculator; copy machine; fax machine. Physical Demands The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must be able to read and write English. Hand‑eye coordination is necessary to operate various pieces of office equipment. Vision and the ability to adjust focus are required. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, stoop, kneel, crouch and crawl; climb, balance, bend, twist and reach; feel, talk, smell, and hear (normal range in a normal office environment, corrected or uncorrected); lift, carry, push or pull up to 25 pounds. Work Environment The work environment is an office setting. Noise levels are usually quiet to moderate, and occasionally loud. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. #J-18808-Ljbffr City of South Milwaukee