Receptionist $18.50 $20.00

Administrative Assistant

The individual manages communications, correspondence, records, supplies, and other administrative matters while maintaining a high level of professionalism, discretion, accuracy, and confidentiality.

Essential Functions:

• Receive, screen, and appropriately direct telephone calls, emails, correspondence, visitors, and requests for meetings.
• Prepare materials and background information needed for meetings and appointments.
• Maintain professional standards in the Parish office and help ensure efficient communication between Parish, School, and Ministries.
• Process baptisms, marriages, funeral, and Quinceaeras requests.
• Record and update all sacramental records (Baptisms, OCIA programs)
• Maintain the Mass Intention Book
• Input all donations into the Parish Data System and balance it.
• Process new parishioner registrations and donor records
• Order office and church supplies
• Provide exceptional customer service while supporting the mission of the Catholic Church
• Perform other administrative duties necessary for the effective operation of the office.

Requirements

MINIMUM QUALIFICATIONS:

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

• Active member of a Roman Catholic faith community.
• A candidate with 3-4 years of administrative experience is preferred

Knowledge, Skills, and Abilities:

Knowledge of:

• The mission and organizational structure of the Catholic Church.
• Proficiency with Microsoft Office, Excel, PDF, Canvas, Google Workspace, email, calendar, and office technology; social media.
• Effective verbal and written communication. For positions requiring bilingual skills, the incumbent must also be reasonably fluent in English and Spanish or another language.
• Modern office methods and procedures.

Skill in:

• Typing at a minimum of 45 wpm.
• Strong organizational and time-management abilities
• The ability to prioritize competing demands;
• Must have excellent interpersonal skills and careful attention to detail.

Ability to:

• Greet and assist parishioners and guests
• Communicate effectively in written and oral form.
• Develop and maintain effective working relationships.
• Ability to make and answer telephone calls.
• Ability to operate a computer and standard office equipment.
• Type 60 wpm in order to meet the requirements of the position.

Physical and Environmental Requirements:

• Ability to occasionally lift up to 20 pounds.
• Sit for sustained periods of time daily.
• Perform tasks requiring intermittent bending, stooping, and walking.
• Sustain frequent movement of the fingers, wrists, hands, and arms.

Assumption of the Blessed Virgin Mary Catholic Community 2640 Orange Grove Blvd. Pasadena, Ca. 91107

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Wage Range The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.