Executive Secretariat Program Manager - Publications & Issuances

Job Description

Job Description

EXECUTIVE SECRETARIAT PROGRAM MANAGER - PUBLICATIONS & ISSUANCES 

Contract Period: Dec 2026 - Nov 2027

Onsite only in Bethesda, MD

Pay Rate: $70.00

Role Overview
The Program Manager will serve as the central authority for publications and issuances, managing the lifecycle of policies, administrative instructions, procedural documents, correspondence, records, forms, and associated executive-secretariat processes.

Minimum / Preferred Qualifications
Bachelor's degree in Business Administration, Communications, Public Administration, or related field, or equivalent experience

Minimum 5 years executive-level administrative and management support experience within a federal-government or military environment, preferably supporting senior executives

Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office

Experience interacting with senior officials such as SES, Flag Officers, GS-15 personnel, industry executives, and their staffs

Extensive knowledge of military command structure, missions, and organizational relationships within the Department of Defense

In-depth knowledge of government-administration regulations and policies, including DoD/DHA correspondence and records-management requirements

Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to become proficient within 30 days in the government-provided correspondence-tracking database and Executive Secretariat SharePoint portal

Mastery of English grammar, sentence structure, punctuation, and executive-level drafting/editing

Superior written and oral communication, interpersonal, analytical, and problem-solving skills

Experience within DoD, DHA, or Military Treatment Facility environments is preferred

Key Responsibilities
Manage and execute the Publications and Issuances Program within the Executive Secretariat

Oversee publication development, coordination, review, approval, dissemination, periodic review, and cancellation

Ensure compliance with DoD, DHA, and command guidance and review publications for format, structure, clarity, and enforceability

Coordinate staffing and required legal, safety, clinical, administrative, and stakeholder reviews; track review cycles and enforce timely updates

Maintain the publications repository, version control, accessibility, archiving, and cancellation of obsolete/superseded materials

Develop templates, formatting standards, and guidance and provide training/direct support to directorates

Maintain centralized publication/issuance tracking and provide status updates, metrics, and trend analysis

Provide backup operational support across correspondence management, records management, and forms management during absences or surge operations

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To apply, please submit your resume and portfolio link/case studies for immediate consideration.

Due to the volume of applications, we are unable to respond to each application personally. If we are interested in your qualifications, we will contact you via telephone or email as soon as possible. By applying for this position, you agree to be contacted by email or text message. Message and data rates may apply.

icreatives is an Equal Employment Opportunity Employer. All qualified applicants and talent will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristics protected by law. We believe in providing a culture that embraces and champions diversity, equity, and inclusion because it truly fosters creativity.