Contract Management Administrator

The Contract Management Administrator provides general legal and administrative support to the Corporate Counsel in all aspects of contract matters, corporate, compliance, intellectual property, licensure and registration and other matters, including but not limited to the following: contract preparation, contract database, corporate compliance, and litigation management.QUALIFICATIONS:Bachelor’s degree, Associate’s degree, paralegal certificate and/or relevant work experience.3 or more years of experience with an in-house legal team or other comparable setting assisting in the administration and management of contracts.Experience in the architecture/engineering/construction industry with knowledge of the American Institute of Architects (AIA) contract documents and AIA software strongly preferred.Excellent writing skills including the ability to effectively draft legal documents.High attention to detail; ability to analyze documents.Ability to communicate with co-workers, management, outside counsel, principals, and others outside of the Firm confidently and effectively.Excellent organizational skills with a strong sense of priority, urgency and commitment to deadlines.Strong MS Office (Word, Excel, PowerPoint, and Outlook) capabilities. Experience with DocuSign is a plus.Tact and good judgment in handling confidential information.Ability to follow up on assignments in a timely manner, exercise good judgment, and work accurately under pressure.Ability to understand general business operations, issues and dynamics beyond the scope of basic legal issues.Driven, proactive and self-motivated with a strong desire for learning.RESPONSIBILITIES:Specific responsibilities of the Contract Management Administrator include, but shall not be limited to:Supports contract management needs of Corporate Counsel to include assisting in drafting and reviewing construction and service contracts, proposals and other legal and project documents and performing legal issue spotting.Assists in drafting of legal documents, policies and procedures.Prepares AIA documents and forms.Tracks certificates of insurance and insurance requirement for consultants.Assists in maintaining a library of form agreements, contract templates, sample contract clauses and project documents.Follows up to ensure receipt of fully executed agreements from appropriate parties, including file maintenance.Assists in the management and coordination of filings of the firm’s business licensing, professional registrations, and other requirements.Reviews and edits legal forms and documents for accuracy.Conducts legal research as needed.Works with a range of our teams, including studios, accounting, human resources, information and technical services, and other shared services as well as acts as liaison for Corporate Counsel with clients, consultants, and associated third partis as appropriate.Supports Corporate Counsel and, as designated, firm leadership, in all necessary and requested aspects, including the performance of administrative tasks and paralegal functions.Uses excellent verbal and written communication skills to create high quality business correspondence and legal documents that are clear, concise and effective.Maintains document and verbal confidentiality. Demonstrates superior organizational skills to support document confidentiality and efficient work process.Represents the legal team in a professional and responsive manner; and in doing so, demonstrates shared qualities of effectiveness in all work interactions.Understands and adheres to the firm's standards pertaining to written documents and office procedures.Proficiently uses computer software for email, word processing, spreadsheets, database, and others as required.SUPERVISORY RESPONSIBILITIES:This position has no supervisory responsibilities.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Majority of time is spent in sitting or stationary position.Ability to move throughout the office either by walking or through assisted means.There are no lifting requirements for this position.NOTE: Cooper Carry requires all new employees to present proof they are fully vaccinated against COVID-19 when they start work. Currently, “fully vaccinated” as defined by the CDC is someone that has received both doses of the Pfizer/Moderna COVID-19 vaccines or one dose of the Johnson & Johnson COVID-19 vaccine 14 days or more before they begin work. Individuals with a disability or a religious reason preventing them from taking the vaccine may request an accommodation.Job SummaryRequisition Number: CONTR001056Job Category: LegalSchedule: Full-Time