Accounts Payable Fiscal Specialist 3

Accounts Payable Fiscal Specialist 3

King County's Finance and Business Operations Division, Procurement & Payables section, is seeking an Accounts Payable Fiscal Specialist 3!

This vital position ensures that employee reimbursements and manual payments are paid timely, and refunds are appropriately applied. This role is responsible for application of King County policies and procedures to ensure proper accounting. Our ideal candidate is a self-motivated, organized, detail-oriented team player who enjoys problem solving and identifying LEAN processes to execute process improvements in a fast-paced and high-volume work environment.

Scope of Job Duties

• Review and audit King County employee expense reports, reimbursements requests, petty cash and imprest fund requests according to King County policy, state and federal regulations
• Research supplier refund checks and returned checks. Process cash receipts and deposits for incoming checks
• Coordinate review of open items to ensure outstanding invoices are paid. Verify with King County departments whether a payment should be reissued
• Responsible for manual payment voucher processing
• Process checks for distribution and distribute checks to in-person customers at our customer service window
• Responsible for Content Manager, electronic filing system and archiving records coordination
• Track Authorized Signature Forms and request updates as needed
• Assist with unclaimed property due diligence & reporting
• Provide excellent customer service to all customers, both internal and external

Minimum Qualifications

• Accounts Payable experience in accounting and/or finance which involves working in a high-volume and fast-paced processing environment;
• Experience using an automated financial management system, Oracle or SAP, preferably Oracle;
• Demonstrated experience processing expense reimbursements and verifying and reconciling invoice discrepancies;
• Demonstrated knowledge of accounts payable related policies, as well as county, state and federal regulations;
• Enjoys problem solving and identifying LEAN processes and executing process improvements in a fast-paced environment;
• Strong communication, interpersonal, writing and customer service skills;
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work;
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products;
• Ability to work with people from diverse backgrounds.

We would love it if you have:

• Bachelor's degree in business administration, accounting, or a related field and/or an equivalent combination of education and experience
• Experience using the Oracle EBS AP module
• Experience with Unclaimed Property processing and reporting
• Experience with LEAN processes and principles
• Experience with SharePoint, MS Teams and other collaborative online tools

The Procurement & Payables Section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBOD's vision "Count on Us" reflects the division's deep-seated commitment to customer success, equity, employee engagement, resource stewardship, and operational excellence. If these values align with your own, please apply and join FBOD for a rewarding career!

Position Information:

• Work Site Details: The team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104. Please reach out for additional details at the contact below.
• Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule: This position is non-exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
• Union Representation: This position is Teamsters 117 represented.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work in our department's hybrid environment. Employees will be provided with a county-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work. Employees will need to be available and responsive during scheduled work hours and follow FBOD's hybrid/remote guidelines that include on-camera participation during virtual video meetings.

The Application/Selection Process: The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification including Term-Limited Temporary, Special Duty Assignment, Short-Term-Temporary and Career Service vacancies. We highly recommend that you provide a resume. A cover letter addressing how you meet the minimum qualifications and why you are interested in this position is encouraged as well.

The selection process consists of different phases: screening interview, virtual interview, and if successful, pre-hire reference checking. For some positions, additional phases may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.

Each phase is set for a specific day. Different times will be available for those days only. Please reach out to the contact below to confirm dates. Rescheduling interviews may not be possible and may remove you from consideration if unavailable.

Note: Online applications are preferred. However, if you cannot apply online, go to for other options.

If you have any questions or concerns while applying, please contact: Michael Castro, Recruiter Email: View email address on click.appcast.io