Accounts Receivable Manager

Job Description

Job Description

Houston's Inc. is currently hiring for a Accounts Receivable Manager to lead our AR team. This is an exciting opportunity for an experienced manager in accounting and/or accounts receivable to join a growing and dynamic company where they can make a strong impact on the future of the organization. Come be a part of a collaborative and supportive team, and a company with strong values, good work-life balance, and a great company culture. We want our employees to enjoy coming to work every day!

Compensation:

• $100k annual salary
• Discretionary quarterly bonuses
• 401k with matching up to 6% (100% on the first 3%, 50% on the next 3%)

Benefits:

• Employer-paid medical insurance for employee-only
• Employer-paid Life Insurance, LTD, and EAP for employee-only
• Paid time off, and Holiday

Schedule:

• Monday - Friday
• 8AM - 4:30PM

Position Purpose:

The AR Manager undertakes all operational aspects of accounts receivable and rebates. This includes managing daily AR activities and management of all AR and rebate accounting staff. Also, the AR manager ensures proper accounting and recording of company transactions, while confirming they are performed in an accurate and timely manner. Additionally, the manager assists in preparations of financial statements and other key reports for executive management.

Supervisory Duties:

• Oversee employees’ performance to ensure departmental duties and goals are executed timely, provide guidance, support, and identify development needs. 
• Collaborate with Human Resources regarding any personnel issues.
• Review timecards to ensure employee’s time is accurately recorded and complete. 
• Approves time off requests and manages staffing needs such as scheduling coverage. 
• Coach and train employees for performance improvement and development.
• Distribute and delegate labor tasks according to individual staffing strengths.
• Supervises the activities of all the merchandisers and merchandiser supervisors and manages the departmental staffing needs by recruiting, hiring, training new staff, and retaining skilled staff. 
• Work closely with the leadership team on management strategies to achieve goals that contribute to the growth of the organization. 

Functions or Duties:

• Plans, directs, and coordinates accounting operational functions with a focus on AR and rebates
• Collaborates and coordinates with other accounting staff to produce consolidated financial statements and other key reports 
• Provides status of financial condition by collecting, interpreting, and reporting financial data to executive management
• Supervises the activities of the staff including hiring, training, and retaining skilled staff
• Provides general AR direction in overseeing the reconciliation of customer account discrepancies, evaluation of new customer applications, and setting guidelines on customer terms
• Establishes schedules, collects, analyzes, and consolidates financial data; confers with upper executive management regarding budgets/strategies to meet overall company objectives and goals 
• Assesses current AR operations while offering recommendations for improvement and implementing new processes
• Oversees and ensures compliance with state and federal regulatory requirements and multiple state and federal agency tax reports for accuracy and timeliness
• Interfaces with outside audit firms, bank and lessors, casualty/liability insurance agent (s), credit card companies, and collection agencies
• Monitors and confirms financial condition by conducting internal audits; coordinating year-end audits, preparation of audit materials; implements corrections driven by audit results
• Collaborates with other departments on processes and procedures to ensure implementation of customer and vendor bill backs; including working with all applicable departments to provide accurate analysis and oversight of billback procedures
• Protects operations by keeping financial information and plans confidential
• Works closely with all other departments to streamline accounting and financial operations with company goals
• Other duties as needed and assigned. Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Minimum Qualifications:

Knowledge and Skills

• Proven working experience in AR and Management roles

• Ability to effectively prioritize and complete work to meet deadlines

• Effective, professional communication skills

• Experience with general ledger functions and the month-end/year end close process

• High level problem solving, coordinating and time management skills

• Must be able to calculate figures and amounts for all bookkeeping, budgets, statistical analysis and probability statements

• Experience implementing new software solutions, including creating SOPs and driving departmental adoption

• Strong customer service skills, including ability to deescalate or resolve conflicts in the moment.

• Thorough knowledge of Generally Accepted Accounting Principles

• Experience with Microsoft Excel, Word, and Outlook, particularly spreadsheet reporting skills

• Must be able to pass a non-THC drug test and background check.

Education and Experience:

• Bachelor’s Degree and higher Accounting or related field is preferred

• 3-5 Years financial closing experience (month-end and year-end) required

• Minimum five years of progressive accounting experience required

• Minimum three years direct management experience required

• Minimum three years customer service experience

• Strong understanding of accounting principles and financial reporting required

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role.

While performing the duties, this position is frequently required to:

• Stand or sit for long periods of time. 
• Look at a computer screen and use hands and fingers for keyboard and mouse with fine dexterity and repetitive motion.
• Lift up to 30 lbs occasionally
• Speak clearly and actively listen
• Utilize close vision, distance vision, and the ability to adjust focus. 
• Perform complex tasks with very close attention to accuracy and quality. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Travel Potential: 5%

Organizational Data:

This position reports to: Accounting Manager

This position directly supervises: All AR, Rebate and Programs staff

EEO Statement:

Houston’s Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Houston’s Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Houston’s Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. 

About Houston’s

Houston's is a premier sourcing solution for the food service industry, specializing in the redistribution of specialty food and beverages, small wares, and equipment. With our corporate office in Wilsonville, Oregon, warehouses in Wilsonville, Oregon, and Kansas City, Missouri, and merchandisers strategically located across the country, Houston's is here to meet our customers' needs.

Since 1933 we have prided ourselves in providing our customers with exceptional service and delivery of products through the experience, knowledge, passion, and energy of our employees. We have a passion for the food service industry and believe our customers' success is our success, and it shows.

At Houston's...we are people, not just products.

Our team is a group of people with different backgrounds, abilities, talents, and experiences with a shared sense of purpose.

For more information about Houston's Inc, please visit our website,



EEO Statement:

Houston’s Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Houston’s Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Houston’s Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

About Houston’s
Houston's is a premier sourcing solution for the food service industry, specializing in the redistribution of specialty food and beverages, small wares, and equipment. With our corporate office in Wilsonville, Oregon, warehouses in Wilsonville, Oregon, and Kansas City, Missouri, and merchandisers strategically located across the country, Houston's is here to meet our customers' needs.

Since 1933 we have prided ourselves in providing our customers with exceptional service and delivery of products through the experience, knowledge, passion, and energy of our employees. We have a passion for the food service industry and believe our customers' success is our success, and it shows.
At Houston's...we are people, not just products.

Our team is a group of people with different backgrounds, abilities, talents, and experiences with a shared sense of purpose.

For more information about Houston's Inc, please visit our website,

Company Description

About Houston’s\r\nHouston's is a premier sourcing solution for the food service industry, specializing in the redistribution of specialty food and beverages, small wares, and equipment. With our corporate office in Wilsonville, Oregon, warehouses in Wilsonville, Oregon, and Kansas City, Missouri, and merchandisers strategically located across the country, Houston's is here to meet our customers' needs.\r\n\r\nSince 1933 we have prided ourselves in providing our customers with exceptional service and delivery of products through the experience, knowledge, passion, and energy of our employees. We have a passion for the food service industry and believe our customers' success is our success, and it shows.\r\nAt Houston's...we are people, not just products.\r\n\r\nOur team is a group of people with different backgrounds, abilities, talents, and experiences with a shared sense of purpose.\r\n\r\nFor more information about Houston's Inc, please visit our website,