Central Office _ Executive Assistant (Student Mentorship and Partnerships) 2026-2027

Executive Assistant

Performs routine and non-routine tasks to provide comprehensive administrative support to the department, coordinating office functions, managing schedules, and handling communications to ensure efficient operations. Provides support with payroll, travel arrangements, and budgeting, and serves as a liaison to schools, staff, and community members. Performs duties with moderate to little supervision as an experienced-level individual contributor.

Essential Job Duties

• Manages and maintains various documents and records with a focus on accuracy and confidentiality, including personnel/position-related paperwork such as attendance, payroll records, duty assignments, leave requests, and monthly travel reimbursements.
• Provides exceptional customer service by addressing concerns and complaints effectively and communicating with internal and external contacts on behalf of the supervisor to ensure stakeholder satisfaction.
• Oversees financial activities, including monitoring the budget, managing spending for supplies and equipment, executing purchase orders, and ensuring timely payment of purchases in accordance with school system guidelines.
• Schedules and coordinates meetings, appointments, and travel arrangements for supervisors, prepares meeting agendas, records minutes at meetings, and ensures physical settings are prepared for meetings.
• Assists office administration by maintaining efficient operations, conducting research, and compiling data.
• Collaborates with team members across departments to facilitate communication and project completion.
• Creates drafts of correspondence for a supervisor.
• Maintains an efficient, organized filing system.
• Anticipates tasks that may be varied or complex while also being prepared to take on assignments as needed to support departmental goals effectively.
• Provides insight into process improvements and successful outcomes and make recommendations for solutions as appropriate.
• Performs other duties as assigned.

Qualifications

• High school diploma with at least six (6) years of related experience required.
• Associate degree with 4 - 8 years of related experience preferred.