Program Management Analyst

Job Description

Job Description

NextGen Federal Systems is currently seeking a Program Management Analyst to support the US Marshals Office. 

Duties and Responsibilities

• Act as primary Point of Contact (POC) for all Program inquiries, financial matters, and administrative support.
• Program Operational Support:
• Assist on memorandums, policy and Standard Operating Procedures (SOP) at the direction of the Chief Inspector AWS III
• Compile weekly and annual statistics related to the video program.
• Assemble necessary documentation for submission to the Training Division for video related training programs.
• Oversee and manage the Program Request Tracker, ensuring accurate tracking and timely updates.
• Assist Chief Inspector AWS III with electronic records management using agency-specific software, ensuring proper organization and compliance.
• Gather, identify, and analyze information derived from Law Enforcement databases to generate operational and intelligence reports as needed.
• Financial Support: Maintain and monitor AWS Spectrum funding; ensure funds are used in accordance with AWS III Spectrum Auction guidance.
• Input and reconcile financial transactions into United Financial Management System (UFMS).
• Prepare and generate financial status reports, ensuring accuracy and timely delivery.
• Prepare requisition documents for procurement of supplies, service and equipment.
• Review funding requests for accurateness and necessary approvals prior to obligating money
• Work closely with USMS management to ensure accruals and obligations are accurate.
• Verify payments sent via the Invoice Processing Platform (IPP); research and resolve problems with invoices and ensure proper payment.
• Serve as a POC with any Vendor-related/payment issues, with the ability to analyze issues, communicate effectively with vendors when complications or errors arise, and resolve them promptly.
• Review all vendor invoices for accuracy; POC for invoices in dispute.
• Request signatures on AWS III and other USMS invoices.
• Confidential Record Keeping and reporting required.
• USMS Property Officer: Serves as Accountable Property Officer for all VSU equipment.
• Responsible for ensuring property is assigned and recorded properly using Updated: 1/31/2025 USMS Property Asset Control Enterprise System (PACES).
• Maintain and monitor vehicle fleet records; to include gas logs, credit card transaction reports, registration requirements.
• Specialized analytical work in managing, regulating, coordinating, or otherwise control over supplies, equipment, or other material.
• Prepare property reports for current and annual inventory inspections.
• Responsible for the proper retention or disposal of equipment for excess.
• Other intelligence and technical duties as assigned by the Chief Inspector AWS III.

Position Requirements

• Top Secret Clearance.  Experience in project, financial, or program management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Experienced in using mapping software such as Google Earth, ArcGIS, etc.
• Skilled in using PDF editing software (e.g., Adobe Acrobat Pro).
• Experienced in using and managing SharePoint, records management systems, and intranet page design.
• Program Operational Experience:
• Prepare and edit various types of written correspondence to support program needs.
• Review and assess documents submitted for completeness, accuracy, and compliance.
• Conduct statistical analysis and evaluate program performance in relation to operational goals.
• Collect, analyze, and present findings to management, offering recommended solutions to address challenges.
• Provide analytical support by utilizing law enforcement databases and software tools.
• Analyze data to identify issues and resolve problems in accordance with US Government procedures and guidelines.
• Provide administrative support to branch offices, adhering to US Government administrative practices and standards.
• Gather and analyze data from federal, state, and local law enforcement sources, as well as public records.
• Foster and maintain strong working relationships with US Government personnel, contractors, agency staff, and vendors.
• Financial Experience:
• Assist in maintaining and monitoring budget for program by providing accurate information to management
• Assist in maintaining suspense systems for invoices, identifying past due and outstanding items ensuring due dates are met.
• Work with management to ensure accruals and obligations are correct by generating financial reports.
• Assist in funds transfer using various databases.
• Proven experience in inventory management, ensuring accurate tracking, organization, and control of stock.
• Strong background in electronic records management, with experience maintaining and organizing digital files in compliance with relevant standards and policies. 

Desire Skill

• Self-motivated and proactive, able to work independently while collaborating effectively within a team.
• Strong interpersonal skills with a sense of responsibility and reliability.
• Excellent communication skills, both verbal and written, with a strong ability to document processes and information clearly.
• Strong analytical and problem-solving skills, with a keen eye for identifying and addressing challenges.
• Meticulous attention to detail, consistently following established processes and guidelines.
• Effective time management abilities with the capacity to prioritize tasks and meet deadlines efficiently.

About NextGen: NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client’s organizational performance.

We have established and foster a corporate culture where we:

1. Treat employees with fairness and respect regardless of their position, sexual identity, race, or tenure.

2. Communicate the importance of our mission and our employees’ contributions to it, ensuring they understand how their job role contributes to the greater good.

3. Openly promote and communicate our ideas for change and adaptability.

4. Strive to achieve results as an organization.

5. Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors.

6. Value the talents and contributions of our employees as the key factor for our success.

7. Create an environment where people can engage at all levels.

8. Encourage people to take risks and allow them to make mistakes.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

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