Legal Recruiting Assistant

Location: Remote from the Dallas-Fort Worth Metro Area

Type: Full-time (will also consider Part-time if preferred)

Reports to: Founder / Principal Recruiter

About the Role

We are a boutique legal recruiting firm based in Dallas, Texas and working with law firms across Texas and beyond. We are seeking a detail-oriented, highly organized Legal Recruiting Assistant to support core recruiting operations, data entry, sourcing, and candidate management. The candidate MUST be based in Texas, preferably in the DFW Metro area.

This role is ideal for someone who enjoys building structure behind the scenes, working in LinkedIn Recruiter daily, and helping a recruiting practice run efficiently and professionally.

Core Responsibilities

• Create, update, and maintain market maps by practice area and Texas market
• Track firms, practice groups, headcount trends, and key attorney movement
• Ensure data accuracy and consistency across market-mapping documents

LinkedIn Recruiter Projects & Pipelines

• Create and maintain LinkedIn Recruiter projects
• Organize candidates by search, stage, and priority
• Keep pipelines clean, current, and searchable
• Tag and categorize candidates for long-term sourcing efforts
• Draft, post, and manage LinkedIn job postings
• Conduct initial outreach to prospective candidates
• Coordinate scheduling of introductory calls/interviews
• Track responses and follow-ups to ensure no candidate falls through the cracks

Research & Sourcing Support

• Research attorneys and prospects for active and future searches
• Identify candidates based on firm, practice area, geography, and experience level
• Support proactive sourcing and pipeline development

Contact Management & Follow-Up

• Maintain accurate contact records in the ATS and Google Sheets
• Assist with follow-up messaging and outreach sequences
• Help ensure consistent, professional communication with candidates

Required Experience & Skills

Experience

• 1+ years of experience working in a recruiting, staffing, or talent-focused role
• Hands-on experience with:
• Google Sheets & Google Drive
• Dripify
• A recruiting ATS (law firm or professional services experience is a plus)

Skills

• Highly organized with strong attention to detail
• Comfortable managing multiple projects and pipelines simultaneously
• Ability to work independently and proactively
• Tech-savvy and comfortable learning new tools and workflows

Strongly Preferred

• Legal industry or professional services recruiting experience
• Familiarity with Texas legal markets
• Experience supporting a boutique or founder-led recruiting firm

What We Offer

• Flexible work environment (role can work remotely from DFW)
• Direct exposure to legal recruiting strategy and market intelligence
• Opportunity to grow with a boutique recruiting firm
• Collaborative, professional, and respectful work culture