Accounts Payable and Accounts Receivable Specialist

Temporary Accounts Payable & Accounts Receivable Specialist

Pay Range: $30.75hr - $33.75hr

The Office of Graduate Education Finance team is seeking a temporary Accounts Payable & Accounts Receivable Specialist to support day-to-day financial operations during a staff leave.

Requirement/Must Have:

• Experience with accounts payable, accounts receivable, and basic reconciliation.
• Familiarity with enterprise finance systems (e.g., Buy2Pay, Concur, or similar) and strong Excel skills.
• Strong attention to detail, accuracy, and organizational skills.
• Customer-service orientation and ability to explain financial policies clearly to non-finance audiences.
• Ability to manage multiple priorities and meet deadlines in a fast-paced academic environment.

Responsibilities:

• Provide administrative and financial support and process transactions related to accounts payable, travel expense processing and reimbursements, accounts receivable, or payroll.
• Ensure timely and accurate data entry and processing, identifying and researching or escalating issues as necessary.
• Interact with other members of financial operations or customer service teams, suppliers, or faculty and staff as appropriate.
• Serve as primary point of contact for day-to-day procurement and payables questions.
• Process vendor invoices, student reimbursements, and other payments in Buy2Pay.
• Set up and reactivate vendors; review and approve purchase requisitions.
• Coordinate ordering and tracking of office supplies and IT equipment.
• Review and approve Concur PCard reports and staff reimbursements.
• Oversee the department travel card, preparing reports and ensuring compliance with travel policies.
• Prepare and distribute semi-annual preceptor invoices and Spring program invoices.
• Set up new labs and add/update contacts in the AR system and FileMaker.
• Reconcile discrepancies between FileMaker and the general ledger and resolve issues.
• Monitor aging receivables, contact labs regarding past-due invoices, and prepare outstanding invoice reports for management.
• Submit Masters Program guest lecturer payments in coordination with Masters Program Managers.
• Meet bi-weekly with the Masters Admin Coordinator to review guest speaker status and resolve payment questions.
• Maintain financial records, tracking and monitoring all expenditures, including allowances for individual students and student groups.
• Reconcile non-sponsored account expenditures against University reports, resolve discrepancies, and prepare monthly status reports.
• Serve as a front-line resource and principal source of information for students, faculty, and staff on established financial policies and procedures.

Skills:

• Intermediate level Outlook and Excel skills.
• Strong communication skills (verbal and written).
• Adaptability in learning new processes.
• Strong analytical problem-solving skills.