Personnel Security Specialist

Job Description

Job Description

Kaiva Tech, LLC is seeking a Personnel Security Specialist in Rosslyn, VAReports To: Program Manager/Senior Program Manager Schedule: Monday - Friday Hours: Full-time, 40-hours/week FLSA Status: ExemptWork Location: Rosslyn, VA. On-Site as Required by Contract; minimal Telework by approval Security Clearance: Active Top Secret / SCI eligibility is required. Position SummaryThe Personnel Security Specialist (PSS) is responsible for executing and administering personnel security operations supporting DISA, Department of Defense (DoD), and associated mission partners under Contract HC101324P0002 and all related modifications. The PSS serves as a subject matter expert for personnel security, suitability, vetting, trust determinations, clearance processing, continuous vetting, insider threat coordination, adverse information reporting, and regulatory compliance. The PSS ensures compliance with DoD, DISA, Office of Personnel Management (OPM), Defense Counterintelligence and Security Agency (DCSA), and Intelligence Community (IC) personnel security requirements. This position supports government security officials by processing, tracking, adjudicating, documenting, auditing, and reporting personnel security actions while protecting classified information and safeguarding government resources. The specialist works closely with Program Managers, Facility Security Officers (FSOs), Contract Security Managers (CSMs), Government Security Managers (GSMs), Human Resources personnel, CORs, Security Officers, and federal stakeholders to ensure personnel meet all eligibility and access requirements throughout the employment lifecycle. Essential Duties and ResponsibilitiesPersonnel Security AdministrationProcess, monitor, and maintain personnel security actions for contractor and government personnel.Initiate, track, and maintain personnel security investigations through approved government systems.Verify clearance eligibility, access authorizations, and investigation status.Review personnel security documentation for completeness, accuracy, and regulatory compliance.Support onboarding, transfer, separation, and clearance crossover activities.Maintain personnel security records in accordance with federal record retention requirements.Monitor reinvestigation, periodic review, and continuous vetting requirements. Security Clearance ManagementManage personnel security processes associated with: Secret clearancesTop Secret clearancesTS/SCI eligibilitySCI nominationsSpecial access requirementsPublic Trust determinationsSensitive Position DesignationsCoordinate clearance actions with DCSA, DISA Security Offices, and Government Security Managers.Validate eligibility and access prior to granting system, facility, or program access.Support clearance reciprocity determinations and transfer actions.Personnel Vetting and Adjudication SupportConduct security screening reviews and pre-employment eligibility checks.Analyze investigation data for completeness and potential issues requiring government review.Prepare security documentation supporting suitability and trust determinations.Coordinate resolution of incomplete investigative requirements.Assist government adjudicators by compiling required supporting documentation.Continuous Vetting and Insider Threat SupportMonitor personnel security alerts and continuous vetting notifications.Coordinate reviews of reportable information and security-related incidents.Support insider threat awareness and reporting programs.Maintain documentation associated with continuous evaluation activities.Ensure timely reporting of adverse information in accordance with DoD and DISA requirements.Access Control and Visit ManagementVerify personnel eligibility for facility and system access.Coordinate classified visit requests and access verification.Support SCI billet management and access roster maintenance.Maintain access authorization records and accountability documentation.Support visitor control procedures for classified facilities as required.Compliance and Audit SupportSupport personnel security inspections, audits, and assessments.Conduct internal compliance reviews of personnel security processes.Develop corrective actions addressing identified findings and observations.Prepare audit documentation and management reports.Respond to government data calls and status requests.Security Education and AwarenessProvide personnel security guidance to employees and management.Support annual security awareness and insider threat training.Educate personnel regarding reporting responsibilities.Assist management with security policy interpretation and implementation.Security and Compliance ResponsibilitiesThe Personnel Security Specialist shall support compliance with:National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part 117)DoDM 5200.01, Volume 1-4DoDM 5105.21 (DCSA)DoDI 5200.02 Personnel Security ProgramDoDI 5200.48 Controlled Unclassified Information (CUI)DoDI 1400.25 Civilian Personnel ManagementSEAD 3 (Reporting Requirements)SEAD 4 (National Security Adjudicative Guidelines)SEAD 6 (Continuous Evaluation)Executive Order 12968Executive Order 13467Executive Order 13764Intelligence Community personnel security directives, when applicableFISMA and cybersecurity-related personnel screening requirementsContract HC101324P0002 security requirements and all subsequent modifications.Required QualificationsEducationBachelor 's degree in (equivalent combination of education and experience may be accepted: Security ManagementCriminal JusticeHomeland SecurityBusiness AdministrationPublic AdministrationHuman ResourcesInformation Assurance ExperienceMinimum of 5 years of progressively responsible experience in:DoD Personnel SecurityIndustrial SecurityFederal Security OperationsSecurity Clearance ProcessingSuitability and Vetting ProgramsExperience supporting DISA, DoD, DCSA, Intelligence Community, or Federal Civilian Agencies is highly preferred. Required KnowledgeExtensive knowledge of:DISSNBISeAPP/E-QIP processesJPAS legacy recordsContinuous Vetting programsSecurity investigationsPersonnel security adjudication principlesInsider Threat programsSecurity clearance lifecycle managementNISPOM requirementsFederal records management requirements Preferred QualificationsActive TS/SCI Clearance.Security Fundamentals Professional Certification (SFPC).Security Asset Protection Professional Certification.DCSA Security Specialist Training.Experience supporting DISA headquarters operations and/or supporting classified information programs.Experience utilizing NBIS, DISS, and Continuous Vetting systems.PMP, PSP, CPP, or related security certifications. PHYSICAL DEMANDS: Standing5%Sitting70%Walking5%StoopingMinimalLiftingMinimal Computer Work75%Telephone Work10%Reading70% EEO/AA: Kaiva does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services and is an equal access/equal opportunity/affirmative action employer.

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