Back-Up Administrative Coordinator

Back-Up Administrative Coordinator

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Purpose

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership team by providing administrative, payroll, hiring, onboarding, and compliance support. This role serves as a trained backup to the Administrative Coordinator and helps ensure store operations, personnel processes, and administrative functions are completed accurately, efficiently, and in compliance with company policies and procedures.

Key Responsibilities Administrative Operations

• Provide administrative support to store leadership and department managers.
• Maintain store records, reports, personnel files, and documentation.
• Assist with data entry, filing, correspondence, and document management.
• Ensure confidentiality of associate, applicant, and company information.
• Support office organization and administrative process execution.

Hiring & Onboarding

• Support recruitment activities and applicant processing.
• Coordinate pre-employment and onboarding documentation.
• Assist with new hire orientation preparation and onboarding activities.
• Monitor hiring paperwork for accuracy and completion.
• Support candidate and associate communications as needed.

Payroll & Timekeeping

• Assist with payroll preparation and timekeeping maintenance.
• Review timecard exceptions and communicate discrepancies to leadership.
• Support weekly payroll audits and reporting activities.
• Assist associates with payroll and scheduling questions.
• Maintain accurate payroll and labor-related records.

Human Resources Support

• Maintain personnel files and employment records in accordance with company requirements.
• Assist with compliance initiatives, audits, and record retention requirements.
• Support tracking of required associate training and certifications.
• Assist with leave administration, personnel changes, and employment documentation.
• Help ensure compliance with company policies and employment regulations.

Customer & Associate Service

• Professionally assist associates, applicants, and customers with administrative inquiries.
• Provide exceptional internal customer service to store teams.
• Route questions and concerns to the appropriate department or leader.
• Support store communications and information distribution.

Store Support

• Provide backup coverage for the Administrative Coordinator position.
• Assist with store meetings, events, and special projects.
• Order and maintain office and administrative supplies.
• Support operational initiatives and store leadership needs.
• Assist with scheduling, reporting, and workforce administration functions.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table.