OFFICE MANAGER

Job Description

Job Description

Office Manager

Location: Houlton, Maine
Schedule: Full-Time
Pay Range: $20.00 - $28.00 per hour (DOE)

Position Summary

We are looking to recruit an Office Manager for our well-established business. This full-time, opportunity is ideal for a highly organized and customer-focused professional with strong administrative and financial skills.

The Office Manager will oversee a variety of office and bookkeeping functions, including billing, accounts receivable, accounts payable, deposits, collections, and general administrative operations. The successful candidate will be detail-oriented, dependable, and capable of managing multiple priorities while maintaining a high level of accuracy and professionalism.

Essential Duties and Responsibilities

• Manage customer billing processes and maintain accurate account records
• Process accounts receivable and monitor outstanding balances
• Manage accounts payable and vendor payments
• Prepare and reconcile bank deposits
• Coordinate collection efforts and customer account follow-up
• Maintain accurate financial and office records
• Assist with general bookkeeping and administrative functions
• Answer phones and assist customers in a professional and courteous manner
• Support daily office operations and administrative activities
• Maintain confidentiality of financial and customer information
• Perform other duties as assigned

Qualifications

Required:

• High school diploma or equivalent
• Strong customer service and communication skills
• Excellent organizational and time management abilities
• Proficiency with computers and Microsoft Office applications
• Ability to multitask and manage competing priorities
• Strong attention to detail and accuracy

Preferred:

• Previous office management, bookkeeping, accounting, or administrative experience
• Experience with accounts payable, accounts receivable, and collections
• Knowledge of QuickBooks or similar accounting software
• Experience working in a small business environment