Executive Assistant to the Provost

Posting Details Classification Information Position/Classification Title Executive Assistant Classification Type SHRA Position required to work during periods of adverse weather orother emergencies: N - Not Mandatory Minimum Experience/Education High School diploma or equivalency and three years of progressivelyresponsible administrative/office management experience; orgraduation with an associate’s degree in Secretarial Science,Business Administration, or a related discipline and one year ofprogressively responsible administrative/office managementexperience; or bachelor’s degree, preferably in BusinessAdministration or a related discipline; or equivalent combinationof training and experience..All degrees must be received fromappropriately accredited institutions. Preferred Years Experience, Skills, Training,Education Bachelor’s degree and five years of progressive universityadministrative experience. Required License or Certification n/a Position Overview The Executive Assistant to the Provost provides high-leveladministrative leadership supporting the operations of the Officeof the Provost and the Division of Academic Affairs. This positionfunctions as a trusted and key liaison to the Deans and overseesthe strategic planning and execution of special events andengagements for the Provost. Responsibilities include serving assecretary to the Dean’s Only and Deans Council by overseeingmeeting preparation, coordination, facilitation, and the accuratedocumentation of all proceedings. The Executive Assistant, in collaboration with the SpecialAssistant, assists in the planning and execution of AcademicAffairs retreats and leadership engagements. The role prepares highquality professional correspondence, reports, and other documentsas designated by the Provost and functions as the principal liaisonbetween the Provost and the academic Deans. Additional responsibilities include serving as the primary contactfor the planning, organization, and execution of Provost levelspecial events; initiating and processing requisitions for vendorpayments, memberships, subscriptions, and event relatedexpenditures; and acting as the Provost’s proxy for the review andapproval of monthly leave reports and requests for identifieddirect reports. The position also serves as the primary backup tothe Special Assistant to the Provost. Primary Function of Organizational Unit The Division of Academic Affairs is one of the primaryadministrative divisions within North Carolina Agricultural and Technical State University and is led by the Provost and Executive Vice Chancellor for Academic Affairs, who serves as the university’s chief academic officer. Academic Affairs provides leadership and oversight for the university’s academic enterprise, including a comprehensiveportfolio of undergraduate, graduate, and professional programsdelivered through nine colleges and additional academic units and schools. These include the College of Agriculture and Environmental Sciences; College of Arts, Humanities and Social Sciences; Willie A. Deese College of Business and Economics; College of Education; College of Engineering; John R. and Kathy R. Hairston College of Health and Human Sciences; College of Science and Technology; the Graduate College; and the Joint School of Nanoscience and Nanoengineering, a collaborative initiative with UNCG Greensboro. In addition to the colleges, the Division of Academic Affairs oversees a broad range of academic support units and strategicinitiatives that advance teaching, learning, student success, andinstitutional effectiveness. These include, but are not limited to, Library Services; the Office of Strategic Planning and Institutional Effectiveness; academic budget and personnel administration; Enrollment Management functions such as the Offices of the Registrar, Financial Aid, and Admissions; New Student Programs; the Center for Teaching Excellence; the Center for Academic Excellence; Distance Education and Extended Learning; the Office of International Affairs; ROTC programs; and other academicsupport and engagement units that contribute to the university’s academic mission. The Division of Academic Affairs serves as the intellectual andstrategic core of the university, committed to fostering excellencein teaching, research, and public service. As a public, land-grantinstitution, North Carolina A&T is dedicated to deliveringhigh-quality, transformative educational experiences that preparestudents to become innovative leaders and global citizens. Work Hours 8:00 a.m. - 5:00 p.m. Is this position eligible for a remote or hybrid workarrangement, consistent with university and statepolicies. On-site (Employees are primarily in the office and/or have acritical job requirement that requires dedicated office spaceon-site) Key Responsibilities and Related Competencies Work Coordination/Planning Lead the planning, prioritization, and execution of complexadministrative operations that support the Provost and advanceAcademic Affairs initiatives. Manage executive scheduling and high level meeting coordinationwith discretion and sound judgment, resolving conflicts andensuring alignment with university policies and priorities. Serve as a central coordination and communication hub, partneringwith deans, senior leaders, and campus units to support retreats,councils, advisory boards, and cross unit initiatives. Prepare executive level materials, coordinate meeting logistics,and ensure timely follow through on action items while anticipatingand addressing workflow challenges. Communication - Verbal/Written Leads development of high level correspondence, reports,presentations, and executive meeting materials; independentlyresearches and analyzes data to produce strategic, decision readyinsights for the Provost. Supports leadership on messaging strategy, represents theProvost’s Office in communications with deans, and ensuresaccurate, timely, and strategic information flow across AcademicAffairs. Proactively initiates communications aligned with institutionalpriorities; anticipates executive needs and prepares polishedmaterials for review and dissemination. Collaborates with the Director of Communication, SpecialAssistant to the Provost and communications partners to supportdigital presence, branding, and coordinated executivemessaging. Problem Solving/Decision Making/Crisis Management Anticipates potential scheduling, logistical, and operationalchallenges affecting the Provost and Executive Vice Chancellor forAcademic Affairs, and proactively develops solutions to maintainexecutive effectiveness and continuity. Resolves complex administrative issues involving multipleinternal and external stakeholders by facilitating coordination andconsensus. Exercises independent judgment in navigating sensitivesituations, competing priorities, and confidential matters,ensuring sound decision making and alignment with institutionalexpectations. Collaborates routinely with campus leaders and organizationalpartners to implement efficient, sustainable solutions that supportthe strategic and operational needs of the Provost’s Office. Program Knowledge Provides direct, high level administrative support to the Provostand Executive Vice Chancellor for Academic Affairs, applying deepknowledge of institutional policies, protocols, and executivepriorities to guide actions and resolve complex issues. Demonstrates substantive understanding of the university’smission, academic structure, governance processes, and strategicpriorities to support the scope and complexity of Academic Affairsoperations and commitments. Serves as a trusted liaison between the Provost’s Office, deans,and senior administrators; collaborates with internal and externalconstituents to prepare briefings, reports, and meeting materialsas needed. Interprets policies, procedures, and institutional expectationsto support executive decision making, while adapting quickly to theProvost’s priorities, communication style, and protocolrequirements. Technical Knowledge Applies advanced proficiency with higher education technologysystems—including enterprise platforms, teleconferencing tools,learning management systems, web based and graphic applications,cloud solutions, and productivity software—to support executiveoperations and coordinate key activities for the Provost’sOffice. Uses a range of digital systems and collaboration tools tofacilitate executive work, enhance communication, and support highvisibility institutional projects. Identifies, recommends, and implements technology drivensolutions that improve workflow efficiency, reporting accuracy, andinformation sharing across Academic Affairs. Serves as a resource to leadership on effective use of digitaltools for communication, coordination, data presentation, andexecutive decision making. Position Information Working Title Executive Assistant to the Provost Competency Level Advanced Position Number 002184 Recruitment Range $63,913 - $72,000 FLSA Non-Exempt Appointment Type Permanent - Full-time FTE 40 hours/week, 12 months Organizational Division Office of the Provost Organizational Location Provost/VC for Acad Aff Organizational Unit Office of the Provost Posting Detail Information Posting Number SHRA3247 Open Date 07/30/2026 Close Date 08/10/2026 Special Instructions to Applicant You must complete and submit an electronic application foremployment to be considered. Resumes will not be accepted in lieuof completing an electronic application. Applicants seekingVeteran’s Preference must attach a DD 214 form. Certificate ofRelease or Discharge from Active Duty with your application duringthe process of applying to the job posting. Final candidates aresubject to criminal and sex offender background checks. NorthCarolina A&T State University participates in E-Verify. Federallaw requires all employers to verify the identity and employmenteligibility of all persons hired to work in the United States.North Carolina A&T State University is an Equal Opportunity andAffirmative Action Employer. No one who applies or seeks employmentwill be denied admission to or employment at North Carolina A&TState University on the basis of race, religion, color, nationalorigin, sex, age, disabling condition, veteran status, politicalaffiliation, genetic information or sexual orientation and sexualidentity. Employee Benefits available to NC A & T permanent employeesinclude the following and more; Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna – State Health Benefits of North Carolina NCFlex – Vision, Dental, Flexible Spending Account, LifeInsurance and more 12 Paid Holidays Teachers and State Employees Retirement System ( TSERS ) Optional Supplemental Plans – 401k, 403b, 457b and 457 Employee Assistance Program ( EAP ) Campus Recreation Center Discount University Bookstore Discount and more This position may be eligible for a remote or hybrid workarrangement, consistent with university and state policies. N.C.A&T employees are generally required to reside in NorthCarolina, within a 2-hour commuting distance of their assigned dutystation. Quick Link Supplemental Questions * Do you have experience serving as an assistant to a higher level Administrator, such as a Chairperson or Dean? Yes No

• Please describe your experience in planning, coordinating andexecuting meetings and events. (Open Ended Question)
• How many years of experience do you have in the management/operations of active University Event Center scheduling system 25LIVE? 1-2 years

3-5 years 5+ years

• Do you have a working knowledge and work experience coordinating major and minor events? (Open Ended Question)
• Please describe your proficiencies with various computer technology systems and software programs such as Microsoft Word,Excel, PowerPoint, Banner, AggieMart, and any other technologysystems. (Open Ended Question)

Applicant Documents Required Documents Resume Cover Letter Optional Documents Letter of Reference 1 Letter of Reference 2 Letter of Reference 3 Certificate of Release or Discharge from Active Duty(DD-214) #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.