Development Coordinator

Development CoordinatorThe Development Coordinator is an integral part of Westhab’s Development and Communications team, supporting fundraising, donor stewardship, development operations, and departmental projects. Reporting to the Director of Development and working closely with the Vice President of Development, the coordinator will contribute to a broad range of fundraising activities while ensuring that administrative and operational responsibilities are completed accurately, efficiently, and on schedule.The ideal candidate is a proactive, detail-oriented, and resourceful professional with strong organizational, writing, and project management skills. They must be able to manage multiple priorities, independently carry assignments through to completion, and demonstrate strong organizational skills and sound judgment in their work. This position offers an opportunity to develop expertise across multiple areas of nonprofit fundraising while contributing to Westhab’s mission of building communities and changing lives.Duties and Responsibilities:Maintain the donor database with a high level of accuracy, including entering data, updating donor records, processing and recording gifts, producing reports and communication lists, and analyzing data to support fundraising strategiesCoordinate and execute donor stewardship activities, ensuring timely acknowledgments, pledge reminders, communications, and follow-up that strengthen donor relationships and support retentionProvide administrative, research, prospecting, proposal development, and briefing support to the Vice President of Development, ensuring assignments are completed accurately and by established deadlinesTrack team budgets and expenses, and prepare and submit contracts and invoices accurately and on timeMonitor program compliance for continuity for grant/gift administration in collaboration with finance and program colleaguesCreate, document, and maintain development procedures, workflows, and policies, including the gift policy, to promote consistency and operational efficiencyCollaborate on managing fundraising events and development projects, including timelines, logistics, materials, and post-event follow-upSupport annual appeals and other fundraising campaigns, including preparation of donor lists, materials, and follow-upAssist with producing reports for a wide variety of foundation and corporate grants with the Manager of Foundation and Corporate Giving, as neededSupport communications initiatives in partnership with the Communications ManagerManage multiple assignments simultaneously, maintain organized task and deadline tracking, and ensure work is carried through to completionContribute to Development team goals by accomplishing other duties as assignedExperience and Abilities:Bachelor’s degree requiredPrior nonprofit development, fundraising, administrative, and/or project coordination experience preferredStrong writing, editing, and proofreading skills, including the ability to communicate the impact of Westhab’s programs and servicesAbility to cultivate strong relationshipsProven ability to independently manage multiple assignments, prioritize competing deadlines, and consistently follow through on commitmentsExcellent organizational skills and attention to detail, with a demonstrated ability to produce accurate, complete, and high-quality workStrong computer skills and the ability to learn new systems and technologies. Proficiency in Microsoft Office, Adobe Acrobat, Google Suite, and donor databases is preferred; prior experience with Canva, WordPress, and social media platforms is helpful.Ability to handle confidential donor and organizational information with discretionAbility to travel and work occasional evening and weekend hours, as neededUnderstanding of and passion for Westhab’s mission and valuesAgency Profile and Employee Expectations:Westhab is the premier organization of its kind in our region, providing housing and supportive services for more than 20,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission—Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)